College of Liberal Arts' Systems Available to Other CSUs


The College of Liberal Arts (COLA) Administrative Computing team maintains several applications that can be used by other schools:

System Description of Admin Component Description of Student-Facing Component College-Specific? Data Source Access
Advisors' Toolkit (ATK) and Reporting Toolkit (RTK) ATK provides admins with data specific to a single student. RTK provides admins reporting on students, classes, and some advisor/instructor information. N/A No. Data is used University-wide. Reports may be run for a college, but there are no system customizations based on what college is using the system. ATK data is primarily real-time, mainframe, Registrar data. RTK data is usually a day old. In general, if you are authorized for mainframe student data (NRRECS), you can use these systems, if an authorized supervisor requests access. Email atk-help@utlists.utexas.edu or request access by filling out the Authorization Form.
Graduation System Admin-facing pages assist a college's graduation administrators in processing applications and certifying degrees by allowing them to view, analyze, and update student applications. Some functions make ATK Notes, email students, and/or email admins. Features a Student-facing page that allows students to apply to graduate within a college. This system allows for some college-specific preferences, so it is somewhat customizable. Our database stores the actual application data and processing, but the system also connects with some student data loaded nightly from the mainframe. Graduation/Degree Certification admins should contact la-help@utlists.utexas.edu.
Summer-Orientation appointment scheduling Allows Summer-Orientation admins for a college to maintain a list of advisors (could be many), available session days/times, other group meetings, and scheduling preferences. Loads summer-orientees (could be hundreds) from New Student Services into our database and allows admins to run a process to schedule said orientees with the entered advisors for a session. Provides an email and/or paper "slip" for orientees, so they can see a list of their appointments. This system allows for some college-specific preferences, so it is somewhat customizable. Our database stores the actual orientee and advisor scheduling data, but the system also connects with some student data loaded nightly from the mainframe. Summer Orientation admins should contact la-help@utlists.utexas.edu.
Advising Wait-List system Allows colleges/department admins to add students to an advising waiting list. Advisors/dispatchers can remove the student from the wait-list as they are ready, which provides some tracking information of which list, how long the student waited, who they saw, and the system can send post-advising surveys. Can make ATK Notes. Can provide zoom links and minimal text alerts to students, as appointments are processed. This system allows for some college-specific preferences, so it is somewhat customizable. Our database stores the wait-list entries and processing, but it also connects with some student data loaded nightly from the mainframe. Advisors or Departments should contact la-help@utlists.utexas.edu.
The Student Restristration-Change request System will notify appropriate admin staff, when students request changes, and admin staff can view reports of these students and check students off as processed from said report. Student-facing page that allows students to request changes, such as Q-drops and Withdrawals, to their registration. Sends student email confirmations. This system allows for some college-specific preferences, so it is somewhat customizable. Our data stores the requests and processing, but it also connects with some student data loaded nightly from the mainframe. Contact la-help@utlists.utexas.edu.

Our general policy on "shared" systems is that the expectation should be that they are used as-is, but we actively maintain our systems and are happy to entertain new ideas: We strive, in every system, to meet all ITS and ISO requirements.