Serve as assistant director of the Public Works Institute, leading all aspects of its creation, operations, fiscal management, and administration.
Responsible for the development, delivery and continuous improvement of over 39 courses, that will serve as principle learning vehicles for thousands of members of the public works workforce. Develop and execute a comprehensive marketing and advertising program that makes the Institute the preferred choice for public works education and training. Creates and manages a network of executive public work officials and an accompanying advisory board that will serve as center of the institute's marketing, deployment and curriculum development efforts. Routinely interfaces with senior and executive leaders from educational, public and privates sectors. Develop a comprehensive strategic and operations plan that builds the Institute from inception, deploys a robust curriculum, and ensures the highest level of quality and excellence. Coordinates directly with numerous senior university points of contacts and public works organizations on scheduling, resource and training materials, problem solving, and issue/conflict resolution. Coordinate, schedule, and assist full-time and adjunct instructors in the performance of their assigned duties, ensuring the highest levels of quality and performance. Coordinate with DED administrative staff to assist in the administration of pre and post class actions with special emphasis on payment of instructors, creation of certificates, maintenance of student databases, and responses to customer requests for information. Responsible for coordination with our print vendors for creation, quality control, shipment and processing of all PWI training materials. Provide direction and prioritization and guidance to program's print shop representatives in terms of shipping date's requirements, contents of shipping list, and currency of information shipped. Responsible for maintaining the curriculum files of all current classes and to assist the curriculum developers in the creation, quality control, distribution and maintenance of all training materials. Create and manage budgets and financial reports, and be accountable for total financial accountability- to include profit and loss- of the institute.
Other functions as assigned.
Degree in business, accounting, or a related field. 3 or more years of experience managing the administration of a training or contracted services program, performing a variety of administrative functions, and coordinating with customers, managers, and supervisors. Experience can be substituted for degree. Job experience in public works of at least 3 years; can be any public works related discipline. Some experience dealing with the scheduling of instructors, classes and facilities. Remarkable customer service skills, especially dealing with senior and executive level officials. Very knowledgeable in use of MS Office. Experience in creating and maintaining a library of training materials and management of a distribution system for these materials. Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: college or college degree, list school name, degree type, major, graduated or not, and hours completed if not graduated. Equivalent combination of relevant education and experience may be substituted as appropriate.
5 or more years of experience in administrative management of a complex training program. 5 or more years in a public works organization, preferably in a management position. 3 or more years experience scheduling instructors, classes, and locations for a complex statewide or nationwide program. Experience in maintaining a curriculum and training materials library and getting the right materials to training sites including remote locations on time. Prefer a registered professional engineer.
May work around standard office conditions Repetitive use of a keyboard at a workstation Criminal background check conducted.