The University of Texas at Austin Job Posting

This posting is Closed

Grants & Contracts Specialist

Hiring department Ofc Sponsored Projects
Monthly salary $3,500+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 12-10-30-01-9159
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to internal applicants only
Location Austin (main campus)
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


Represent the University in negotiating terms and conditions of agreements with private and public sponsors; assist faculty researchers with contractual matters related to sponsored research activity.

Essential Functions

Review proposal documentation upon award for compliance with university policies. Review proposal file for adequate documentation of compliance approvals (environmental health and safety, IRB, IACUC, subcontractor plans), budgetary compliance for cost sharing, time and effort, and F and A. Compare award budget and scope of work with proposal. Review subcontracts, including commitment letters, budget and SOW. Meet with sponsor representatives and faculty to discuss proposal details and award terms and conditions; provide counsel and guidance to faculty when proposals do not meet criteria.Review new awards and modifications for compliance with university policies, federal and state law.Perform initial review of awards or mods for compliance.Prepare initial response on terms and conditions to sponsor in a timely manner within 10 business days. make recommendations on intellectual property, publication. Make reccomendations on intellectual property, publication and other terms. Provide assessment of risks and initial response to management for review as necessary. Develop award agreements or requests for modifications upon request by faculty or sponsors using templates in accordance with University policies, federal and state law. Outline all risks associated with non-conforming clauses, prepare Form G or Form F letters for review and approval by Associate Director. Review awards for financial and compliance risks and outline those risks to the Associate Director; provide initial response to sponsor of preferred contract language with explanations for university policies and requested modifications at least 4 business days after receipt of sponsor language. Enter and maintain data related to award and modification in RMS Negotiation Log within one week of an action. Follow up on negotiations when responses from faculty or sponsors have not be received. Timely and accurate award modifications, indicate on green sheets the actions to be taken my administrative associate. Review clauses for subcontractor flow down and check with subcontractors regarding objectional terms. Coordinate with Export Controls Officer on review of potential export control risks arising from subcontracts. Respond to requests for information; provide responses to questions within 48hrs. Positively contribute to the efficiency and atmosphere of the office. Work well with other team members and back-up as needed in the absence of co-workers.

Marginal/Incidental functions

None provided

Required qualifications

Bachelor's degree in business or public administration, social sciences, communications, or a technical/scientific field. Three years of experience in the preparation, processing, and negotiation of grant and contract proposals and awards. Must be a U.S. citizen. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Certified Research Administrator, more than required years of experience in preparation, processing, and negotiation of grant and contract proposals and awards, University experience.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation

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