The University of Texas at Arlington Job Posting

 
This posting is Closed

Office Assistant II

Hiring department Mathematics
Monthly salary $1,533+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 12-11-06-01-9002
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Arlington, TX
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information

Purpose

Front desk responsibilities for large active academic unit.

Essential Functions

Receives callers and visitors to the Mathematics Department; routes callers and visitors appropriately. Answers routine questions about the department. Handles math course adjustments, assist graduate advisor with recruiting materials and graduate fils, coordinates special events. Imparts routine information to students. Maintains inventory of supplies and orders supplies as needed. Responsible for office equipment (copiers, fax, and scantron). Requests and coordinates maintenance and repairs to machines. Coordinates routine maintenance requests for repairs needed in the department. Processes incoming department mail. Updates mail box assignments. Maintains listservs. Receives and responds to email and inquires sent to main department email address. Miscellaneous office projects.

Marginal/Incidental functions

Other functions as assigned.

Required qualifications

High school graduate or equivalent. 6 months of secretarial experience. Knowledge of personal computer and other standard office equipment. Experience with multi-line phone. Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: college or college degree, list school name, degree type, major, graduated or not, and hours completed if not graduated. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Some college. Excellent communication skills and customer service experience. Experience with MS Office suite. Secretarial experience in a large academic department or business. Experience with PeopleSoft (MyMav).

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Criminal background check conducted.

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