Front desk responsibilities for large active academic unit.
Receives callers and visitors to the Mathematics Department; routes callers and visitors appropriately. Answers routine questions about the department. Handles math course adjustments, assist graduate advisor with recruiting materials and graduate fils, coordinates special events. Imparts routine information to students. Maintains inventory of supplies and orders supplies as needed. Responsible for office equipment (copiers, fax, and scantron). Requests and coordinates maintenance and repairs to machines. Coordinates routine maintenance requests for repairs needed in the department. Processes incoming department mail. Updates mail box assignments. Maintains listservs. Receives and responds to email and inquires sent to main department email address. Miscellaneous office projects.
Other functions as assigned.
High school graduate or equivalent. 6 months of secretarial experience. Knowledge of personal computer and other standard office equipment. Experience with multi-line phone. Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: college or college degree, list school name, degree type, major, graduated or not, and hours completed if not graduated. Equivalent combination of relevant education and experience may be substituted as appropriate.
Some college. Excellent communication skills and customer service experience. Experience with MS Office suite. Secretarial experience in a large academic department or business. Experience with PeopleSoft (MyMav).
May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Criminal background check conducted.