The University of Texas at Austin Job Posting

This posting is Deleted

Administrative Associate

Hiring department Ipsi
Monthly salary $2,916+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 12-11-08-01-9026
Job Status Deleted
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Terminates on 08/31/2013
Position open to university-wide applicants
Location Austin, TX (off-campus)
Number of vacancies 1
General Notes

This position will work at an office space off-campus located at: Plaza 290 Building, 5316 Hwy. 290 West, Suite 510, Austin, TX. 78735.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


Provides independent assistance to program staff in the daily operations and functions of the division of Academic Foundation Initiatives.

Essential Functions

Receives and arranges travel itineraries for Academic Foundations employees and non-employees, including flight, hotel, and rental car accommodations. Process and track travel reimbursements and expenses including monthly mileage. Provides assistance to the Director and program staff as needed, including but not limited to creating and tracking VP2 invoice payments, coordinating working lunches including creation of Official Occasion Expense form (OOEF) and payment on VPE, soliciting bids, creating and paying purchase orders (POs), UT Market purchasing and reconciliation, shipping, managing event rooming lists, and setting up conference calls. Assists with adding vendors into DEFINE. Coordinates with other administrative staff on pending assignments from within and outside the Institute for Public School Initiatives (IPSI) office. Assist with training event preparations, including but not limited to name badge and sign-in sheet creation, and registration/participant list management. Travel to all training events throughout Texas to assist with on-site registration.

Marginal/Incidental functions

Other related functions as assigned. Marginal lifting (20 lbs. or less) and standing at training events.

Required qualifications

Bachelor's degree and one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience, including one year of experience at the Administrative Assistant level. Experience processing travel arrangements and reimbursements through DEFINE mainframe. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than 5 years administrative experience.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity

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