The University of Texas at Austin Job Posting

This posting is Closed

Academic Advising Coordinator - Advising Coordinator

Hiring department Academic Initiatives
Monthly salary $3,750+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 12-11-09-01-3095
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Note: The following additional materials are also required for consideration: Short professional writing sample - 2-4 pages Instructions for submission of these materials will be provided at the time the online application has been completed.

Additional Information


To coordinate the daily operations of the Bridging Disciplines Programs, working with BDP students, faculty, staff, and the program director to oversee advising, student events, assessment, and university-wide communications for the programs.

Essential Functions

Coordinate advising processes and training. Develop proactive advising methods to ensure high rate of program completion. Coordinate communication with students about deadlines, events, etc. Coordinate curricular and co-curricular programming to support student learning and progress, working with BDP advisors and director. Develop workshops on topics related to career and professional development for students. Coordinate activities related to program assessment, including scoring student writing, managing survey instruments, and assisting with drafting of program reports. Coordinate scheduling and assist with preparation for BDP faculty panel meetings. Communicate with BDP faculty panel members and with faculty across campus who mentor BDP students. Coordinate campus communications and student outreach recruitment for the BDPs. Act as a liaison with other units and with the advising community. Coordinate student outreach. Publicize the programs and the achievements of its students. Supervise advising and administrative staff as assigned. Hire and supervise graduate student assistants who work in the BDP office and with BDP courses. Lead orientations for new teaching assistants. Work with the BDP administrative associate and director to help manage the BDP curriculum. Provide other support for BDP students, faculty, and program activities as assigned, including developing grant or fundraising proposals.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree and eight years of experience working with college students or in an academic counseling or related capacity. Equivalent combination of education and experience may be substituted. ADDITIONAL QUALIFICATIONS REQUIRED OF ALL APPLICANTS Experience working with educational or co-curricular programs at a college or university. Excellent attention to detail. Excellent writing and communication skills, and ability to speak effectively to faculty, staff, and student audiences. Excellent spelling, typing, organizational, and interpersonal communication skills. Experience managing multiple, complex projects at once and meeting tight deadlines. Experience organizing and coordinating special events. Proficiency in using Excel, Word, and database applications. Equivalent combination of relevant education and experience may be substituted as appropriate.

Skills scores
  • Spelling (score on file)
  • Typing (score on file)
Preferred Qualifications

Master's degree and more than six years experience coordinating or administering a program, or Ph.D. and more than four years experience. Experience leading an advising team. Experience teaching or working with students at a college or university. Experience working with interdisciplinary academic programs. Experience developing and leading professional or career development workshops or services. Experience working with internship, service learning, or undergraduate research programs. Demonstrated ability to determine and manage priorities. Excellent research skills. Experience developing written content for the Web, drafting correspondence, and editing documents. Experience assessing student writing or assessing educational programs. Demonstrated creative and analytical thinking. General knowledge of UT course offerings and degree plans. Experience supervising graduate student assistants and professional staff. Demonstrated ability to multitask and pay attention to detail. Experience with confidential student records. Experience working with UT students and faculty.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity

Return to top of page