Relieve the Office of Research Administration of a wide variety of internal administrative duties and decisions which require a thorough understanding of the functions, programs, and policies of the University especially as related to Research Administration.
Maintain and reconcile accounts, including law firm invoices and purchase cards. Accounting (budget and DEFINE), purchasing, and handling of all related records. Prepare, review and approve accounting documents, including reimbursement requests, purchase orders, vouchers for payment/reimbursement, petty cash, deposits, and transfer funds. Assist in creating office budgets, track account balances, and evaluate usage of office budgets. Create and maintain confidential files. Handle correspondence and filing. Type letters and forms including departmental/University vouchers and marketing materials, copying, and record-keeping. Serve as administrative liaison with other organizational units on campus and outside organizations and agencies. Schedule appointments and meetings, coordinate and arrange travel, and maintain related records. Prepare reimbursement requests for travel. Create and maintain personnel appointments and records. Review and verify the accuracy of the monthly office payroll, and student appointments and time cards. Monitor and record time leave usage, employee records, workers compensation, training, and all personnel matters.
Other functions as assigned.
Bachelor's degree with 1 year of upper level secretarial experience OR high school diploma or equivalent with 5 years of administrative, secretarial, and clerical experience. Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: college or college degree, list school name, degree type, major, graduated or not, and hours completed if not graduated. Equivalent combination of relevant education and experience may be substituted as appropriate.
Excellent time management skills, oral and written communication skills, organizational skills, and interpersonal skills. Ability to maintain confidentiality and confidential information. Knowledge of office management and administrative procedures. Adept at using computers and related office equipment including software such as MS Office (spreadsheets, graphics, word processing, e-mail, electronic calendars, databases and forms). Knowledge of accounting procedures and budgetary processes including DEFINE (UT Arlington's data management/accounting system).
May work around standard office conditions Repetitive use of a keyboard at a workstation Criminal background check conducted.