To serve as primary receptionist for and provide general administrative support to the Office of the President.
Serve as primary receptionist for the Office of the President: answer phones, forward calls, take messages, greet guests and visitors. Provide administrative support and backup to office staff: perform general office duties including typing, proofreading, data entry, creating labels (mailing, file, name tags, name tents, etc.). Receive and route deliveries; schedule conference room; assist with mailings; file; organize and maintain office supplies; set up conference room for meetings; clean and organize staff kitchen. Serve as backup to Mail Coordinator.
Other related functions as assigned.
High school graduation or GED. Three years of experience with clerical functions. Additional qualifications required of all applicants: Demonstrated excellent people skills. Professional appearance and demeanor. Regular and punctual attendance at the workplace. Highly developed sense of discretion in dealing with sensitive and/or confidential information. Excellent PC skills including MS Word, Excel, and Outlook. Ability to multitask and work well in a busy office with shared space. Equivalent combination of relevant education and experience may be substituted as appropriate.
More than three years of experience with clerical functions. Ability to work in a fast-paced, stressful environment while maintaining a pleasant attitude. Experience as a receptionist in an executive office. Experience working in a university or college setting. Familiarity with University of Texas at Austin and/or University of Texas System policies and procedures. Demonstrated experience with Define. Demonstrated experience with FileMaker Pro. Ability to speak Spanish.
May work around standard office conditions Repetitive use of a keyboard at a workstation Lifting and moving