The University of Texas at Austin Job Posting

 
This posting is Closed

Administrative Assistant - Receptionist

Hiring department Off of President
Monthly salary $2,750+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 12-11-30-01-9020
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information

Purpose

To serve as primary receptionist for and provide general administrative support to the Office of the President.

Essential Functions

Serve as primary receptionist for the Office of the President: answer phones, forward calls, take messages, greet guests and visitors. Provide administrative support and backup to office staff: perform general office duties including typing, proofreading, data entry, creating labels (mailing, file, name tags, name tents, etc.). Receive and route deliveries; schedule conference room; assist with mailings; file; organize and maintain office supplies; set up conference room for meetings; clean and organize staff kitchen. Serve as backup to Mail Coordinator.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

High school graduation or GED. Three years of experience with clerical functions. Additional qualifications required of all applicants: Demonstrated excellent people skills. Professional appearance and demeanor. Regular and punctual attendance at the workplace. Highly developed sense of discretion in dealing with sensitive and/or confidential information. Excellent PC skills including MS Word, Excel, and Outlook. Ability to multitask and work well in a busy office with shared space. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than three years of experience with clerical functions. Ability to work in a fast-paced, stressful environment while maintaining a pleasant attitude. Experience as a receptionist in an executive office. Experience working in a university or college setting. Familiarity with University of Texas at Austin and/or University of Texas System policies and procedures. Demonstrated experience with Define. Demonstrated experience with FileMaker Pro. Ability to speak Spanish.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Lifting and moving

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