The University of Texas at Austin Job Posting

This posting is Closed

Administrative Manager - Administrative Director

Hiring department Che-PI-Bonnecaze
Monthly salary $4,583+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 12-12-11-01-9016
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin - J. J. Pickle Research Campus (North Austin)
Number of vacancies 1
General Notes

Evening, weekend work, and out-of-state travel as required.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


To manage the administrative support services (financial, personnel, operational) of the Nanosystems Engineering Research Center for Nanomanufacturing Systems for Mobile Computing and Mobile Energy Technologies (NASCENT). NASCENT is a dynamic organization serving industry, university, and government high tech needs.

Essential Functions

Financial Management: Responsible for budgeting, accounting, and reporting to maximize efficient use of funding, while ensuring compliance with rules and regulations governing each funding source. Personnel Management: Responsible for hiring, supervision and development of center administrative personnel and management of documents/human resource policies for academic, research, and student assignments in compliance with university and funding agency personnel regulations. Information Management: Oversight of database and record systems and report generation process (multiple reports to sponsoring agencies and the university). Respond to requests with accurate and timely information in the required format. Liaison with University and Sponsoring Agencies: Guardianship of university and agency system requirements (federal regulations, proposal processing, etc.) and responsibility for networking with university administration and the National Science Foundation. Event management, communications, and public relations, as assigned. Aid organization of outreach and other education functions.

Marginal/Incidental functions

Other related functions as assigned.

Licenses: Class "C" Operator's Driver's License. Applicant selected must provide a current three year Driving Record from the current state of residence. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.

Required qualifications

Bachelor's degree in a related field. Five years of related management experience within a large organization at the Senior Administrative Associate or Executive Assistant at UT or equivalent. Experience with budget management and projections, database creation and management, personnel supervision, report preparation and interaction with federal funding agencies. Demonstrated attention to detail and accuracy under the pressure of multiple deadlines. Experience with Microsoft Word and Excel. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree in business, Science, or Engineering. Master's degree in a related field. More than the required related management experience. Experience with UT mainframe and web-based administrative systems, such as Define and HRMS.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation

Return to top of page