The University of Texas at El Paso Job Posting

 
This posting is Closed

Administrative Assistant I

Hiring department Housing
Monthly salary $1,559
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 12-12-11-01-9020
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location El Paso
Number of vacancies 1
General Notes

Position may require additional hours during the evening and/or weekends due to special events for the Residence Life.

Required Application Materials

  • A Resume is required in order to apply

Additional Information

Purpose

Under the limited supervision of Director, this position provides personal clerical and administrative services and assistance, of a moderate complexity for Miner Village.

Essential Functions

Manages Chair or Directors calendars and independently schedules appointments. Screens incoming calls and correspondence and responds independently when possible; routes priority mail to director; directs calls to appropriate individual. Prepares memorandums, disciplinary reports, hiring requests, and purchase requisitions; and gets necessary document approvals; composes, prepares, and proofreads confidential correspondence, reports, and other complex documents; files correspondence and other records. Acts as a liaison for management by effectively interacting with students, faculty and campus personnel. May serve as a human resources liaison by processing personnel action paperwork in conjunction with established organizational policies and procedures. This position may be responsible for ensuring a timely and accurate processing of personnel action paperwork; maintains attendance reports for classified and Administrative and Professional personnel; maintains personnel training files and tracks new and current personnel training; acts as custodian of university documents and records. Processes new appointments or changes in appointments via BIS or KRONOS systems; processes payment vouchers for training or education reimbursements. Oversees temporary and hourly employees or other administrative staff and assigns duties; prepares timecards for payroll runs. Creates and maintains database and spreadsheet files. Maintains a high degree of confidentiality on all sensitive information this position is privy to. Greets and assists visitors. Complies with all State and University policies.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Associate's degree or equivalent from two-year college or technical school within area of assigned responsibility; and three to four years related experience and training; or equivalent combination or education and experience. Ability to effectively present information and respond to questions from groups of customers and the general public. Must have sufficient oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as, provide assistance with incoming telephone calls and walk-ins, as described above. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

None provided

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation

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