The University of Texas at Austin Job Posting

This posting is Closed

Assistant Dean - Assistant Dean for Financial Affairs

Hiring department Education
Monthly salary OPEN
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 12-12-18-01-0351
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


Oversee the business/financial activities and the human resource processes for the College of Education.

Essential Functions

Oversee the college's business functions including accounting, reporting and forecasting, purchasing and payables, cash management, inventory, personnel and payroll processing, as well as internal controls and compliance. Execute the annual representation letter and perform the accounts certification and review of balances for the college. Act as Chief Financial Officer for the College of Education and represent it at the University Business Officers Consortium (UBOC). Responsible for preparing the annual fiscal budget for the College of Education (5 departments and 10 centers and 130 faculty) that includes appropriated funds, tuition and fees, gift and endowment funds. Coordinate the preparation of the five year budget planning document. Assist the Dean in making allocations, transfers and adjustments to endowment accounts and department budgets. Review and monitor budgets to ensure compliance with institutional policies and procedures. Prepare financial and other statistical reports, including aggregating unit-specific financial information at the department level. Manage and fulfill financial commitments. On ad hoc basis, generate financial reports to accommodate a diverse set of needs and users. Oversee human resources actions for the College of Education. Interpret and communicate policy and implement processes to facilitate its compliance. Review/approve account requests, cash advances, authorizations for professional services, business contracts and other business related forms. Advise the Dean, Associate Deans, Directors, Chairs, student groups and staff on all matters that explicitly/implicitly affect the budget of COE. Contribute senior managerial leadership and insight in addressing the operational challenges, performance and business direction of COE. Serve as a resource to COE units and collaborate with them to minimize unnecessary bureaucracy/improve overall efficiency. Serve as a member of the Dean's Management Team, Faculty Budget Advisory Committee and the Student Budget Advisory Committee and attend other meetings as required. Serve as liaison with Provost's Office, Budget Office, Office of Accounting, OSP, Development Compliance, etc.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelors degree and 10 years experience in managing a large budget in higher education with skills in budgeting and forecasting, accounting and reporting, internal control and compliance, and human resources. Demonstrated ability to supervise, train and motivate staff in a team environment. Working knowledge of current management principles and practices, including employee development and performance management skills. Skill in dealing with others in work relationships. Outstanding interpersonal, organizational and communication skills; professional demeanor. Ability to operate creatively, collegially, and effectively in a complex academic and business environment across all levels, including with faculty, deans, central administration and senior institutional officials. Customer-focused and dedicated to providing optimum service. Highest level of professional and personal integrity. Attention to detail and accurate performance of tasks. Ability to thrive in a high-volume, fast-paced environment. Demonstrated ability to administer a large workload. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Masters Degree or higher. CPA credential. Experience working in the University of Texas budget and business framework. Expert level experience with Excel, DEFINE, COGNOS, VIP, HRMS and other UT information management systems. Ability to create and manipulate substantial amounts of data to generate standard and customized reports.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity

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