The University of Texas at Austin Job Posting

This posting is Closed

Grants & Contracts Specialist

Hiring department Ofc Sponsored Projects
Monthly salary $3,416+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-01-07-01-9159
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Occasional weekend, overtime, evening and holiday work.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


To counsel University faculty and research staff in contractual matters relating to the preparation, submission and/or negotiation of sponsored activity and research proposals.

Essential Functions

Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria. Analyze and review budgets for sponsored project proposals and contracts for accuracy and compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for budgetary corrections. Troubleshoot electronic proposal and subcontract submissions that utilize internal university systems and external sponsor systems (i.e., Research Management System (RMS), FastLane, NIH Commons, Cayuse, etc.) Respond to and resolve various sponsor requests for information and assistance. Enter and update proposal data and information in university research manager system. Provide mentoring and training assistance to faculty, departmental, research staff and other Office of Sponsored Projects (OSP) staff. Participate in professional development and attend conferences to remain current with standard and overall UT, local, state and federal guidelines, regulations and electronic submission requirements.

Marginal/Incidental functions

Generally contributes to the efficiency and positive climate of the office. Other related functions as assigned.

Required qualifications

Bachelor's degree in business or public administration, social sciences, communications, or a technical/scientific field. Three years experience in the preparation, processing, and/or negotiation of research grant and/or contract proposals. Experience working with Electronic Research Administration. Demonstrated knowledge of Federal, state, local and university sponsored project guidelines and regulations. Excellent interpersonal communication skills. Professional demeanor. Takes independent, resourceful approach to workload. Communicates effectively with diverse groups. Works well with deadlines and under pressure. Works on several projects with overlapping deadlines. Must be authorize to work in the United States on a full-time basis for any employer.

Preferred Qualifications

Master's degree. Four or more years of related experience, working in the area of processing research grant and contract proposals and/or sponsored projects management in a university environment. Experience working in a Sponsored Projects office within a University. Demonstrated math and computer skills.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation

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