The University of Texas at Austin Job Posting

 
This posting is Closed

Administrative Assistant - Administrative Assistant - Academic Support

Hiring department Stat & Scientific Comp
Monthly salary $2,500+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-01-10-02-9020
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Terminates on unknown date
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Position is scheduled to end 12/31/2014, with possible renewal based upon funding.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information

Purpose

Assist with academic and administrative activities of the Division of Statistics and Scientific Computation's academic programs.

Essential Functions

Provide general and academic office support with course instructor surveys, grade reporting, and other academic support. Maintain the department course schedule, course inventory and course catalog. Schedule rooms for classes, events, and exams. Manage and input information for the following FASET, CIS, HB 2504 and textbooks. Ensure that all deadlines are met with scheduling courses and faculty information. Responsible for undergraduate certificate and graduate portfolio record keeping. Coordinate and assist with event planning logistics for seminar series, conferences, graduation, and other special events. Maintain a calendar and update the department's website with current news and events. Prepare all fliers and announcements to be distributed to faculty and students. Assist with various projects and committees as assigned.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

High school graduation or GED. Three years of clerical experience, including one year of experience at the Senior Office Assistant level. Ability to interact in a professional manner with faculty, staff, students and the public. Excellent oral and written communication skills using tact, diplomacy, and discretion at all times, including the ability to communicate with diverse populations. Ability to organize short- and long-term priorities and projects and work with deadlines. Experience dealing with confidential and sensitive information. Ability to work independently and as a team member. Must be flexible and willing to take on new responsibilities. Equivalent combination of relevant education and experience may be substituted as appropriate.

Skills scores
  • Spelling (minimum score of 90 requested)
Preferred Qualifications

Bachelor's degree. More than five years of above experience. Experience with Course Scheduling, FaSet, NRRECS, GSADM, FRMS, Filemaker and Microsoft Office. Thorough knowledge of UT rules, policies, and procedures.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation

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