The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below.
Provide overall administration and management of the Financial Services office. Responsible for all functions of Financial Services including collections, disbursements, reconciliations and reporting necessary for the operation of the universitys teaching, administrative and research functions.
Obtain and maintain a thorough understanding of the financial reporting and general ledger structure. Ensure an accurate and timely monthly, quarterly and year-end close. Prepare the annual financial report and supervise the student payment receipt process. Support preparation of annual budget and participate in development of the biennial Legislative Appropriations Request and related information. Know and comply with GASB standards and control access to state accounting system and university accounting system. Ensure the timely reporting of all monthly financial information and prepare internal and external financial statements and reports. Work closely with the Vice President for Business Affairs to ensure a clean and timely year-end audit. Develop procedures for updating the financial system to ensure accurate reporting. Advise staff regarding the handling of non-routine reporting transactions and supervise the activity of FS pertaining to cash receipts, cash disbursements, cash management, journal entries, and system reports and reconciliation. Monitor and analyze department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy. Provide training to new and existing staff as needed; handle personnel issues relating to staff conflicts, absenteeism, and performance issues; work with each direct report to establish goals and objectives for each year and monitor and advise on the progress to enhance the professional development of staff. Assist in development and implementation of new procedures and features to enhance the workflow of the department. Review and sign purchase requisitions, purchase vouchers, and local checks; provide variance and budget analyses; conduct office and general university staff training as needed; serve on University appointed committees and comply with UT System policies and procedures and state and federal government laws and regulations. Responsible for the design, execution, and effectiveness of a system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets, are safeguarded, internal and externally reported financial information is reliable, and applicable laws, regulations, policies, and procedures are complied with. Approximately 50 to 60 percent of the Directors time is spent in performing tasks related to FS operations. In addition, Director is responsible for supervision of personnel in the performance of departmental functions. Also provides education and training to the University community on specific needs and problem solving related to the office.
Perform procedures and supervise the preparation of reports. Manage departmental support staff and prepare periodic service reviews. Determine and measure performance effectiveness. Manage budget and inventory processes.
Bachelors degree in Accounting or closely related field and five to eight years of experience in the field and supervisory experience. Equivalent combination of relevant education and experience may be substituted as appropriate.
Masters degree with a C.P.A and prior governmental or not for profit experience; university experience in a similar or related position; hands-on experience with State of Texas educational accounting and reporting systems including USAS; People Soft Financial Management System experience; enterprise software conversion period experience. Experience in a university or governmental entity and PeopleSoft and software conversion experience
May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Will be required to travel out of town for training and development; may be required to work overtime and weekend hours during reporting periods.