The University of Texas at Austin Job Posting

This posting is Closed

Program Coordinator - Publicity Coordinator

Hiring department Music
Monthly salary $2,837+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-01-14-01-8105
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Must be authorized to work in the United States on a full-time basis for any employer. Please do not contact hiring department or submit paper application materials.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


: Responsible for the development and distribution of public relations, marketing, social media and other publicity materials for the Butler School of Music.

Essential Functions

: Develop marketing and publicity strategies for the Butler School of Music. Work with faculty and guest artists to develop materials for these events for promoting the Butler School's faculty, events, students, and programs by working with media partners and the College of Fine Arts Dean's Office, including the Public Affairs Office. Manage paid advertisements and sponsorships with university and local partners including, but not limited to: the student union, newspapers, magazines, radio, television and web publications. Regularly update university, college, and community events calendars with information about upcoming events. Identify opportunities for earned media coverage through media partners and university partners. Serve as the primary manager of the Butler School of Music's internet presence. Responsible for updating key news portions of the schools website. Populate social media platforms with engaging content and images for a diverse audience that includes alumni, current students, donors, media partners and patrons of Butler School of Music events. Manage the regularly occurring email newsletters and other email announcements. Identify and write feature stories and press releases to publicize Butler School of Music news, developments, faculty/student accomplishments and special events for multiple communication platforms including: the UT home page, the BSOM home page, the music school's annual Words of Note publication and the university alumni magazine, The Alcalde, among others. Serve as liaison to COFA public affairs director and web team to coordinate announcements and highlighted events via college and university channels. Work with COFA public affairs office regarding stories pitched to national media outlets or when fulfilling a national media outlet request. Identify and communicate potential crises and opportunities regarding the organizations' reputation to the COFA public affairs office. Coordinate with development staff in prioritizing gift and endowment-related press releases and media pitches. Develop special mailings to targeted groups as assessed. Project manage the design and production of posters, postcards, e-fliers, print ads, recruitment documents and other materials for marketing and publicity. Contract graphic designers and printers when needed for production of these materials.

Marginal/Incidental functions

: Other related functions as assigned.

Required qualifications

: Bachelor's degree in PR, Journalism, Communications or related field. Excellent news feature and web writing and editing skills. Excellent verbal, written and interpersonal communication skills. Professional appearance and demeanor. Ability to work constructively in a team environment. Proficiency using a computer and software including Microsoft Office Suite, Adobe Creative Suite, social media and other web-based applications. Strong attention to detail. Ability to multitask and self-manage priorities. Experience writing press releases, media advisories, media pitches and feature stories. Equivalent combination of relevant education and experience may be substituted as appropriate.

Skills scores
  • Spelling (score on file)
  • Typing (score on file)
Preferred Qualifications

: Three years work experience in public relations or journalism. Experience with maintenance of calendar events. Music or Arts background. Experience identifying, developing, and pitching stories. Proven social media success on behalf of an organization. Established relationships with music or arts media partners. Experience working in higher education.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation

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