Under the limited supervision of a Department Chair or Director of the University, this position provides personal clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis. Keeps official records and executes administrative policies.
Screens incoming calls and correspondence and responds independently when possible; routes priority mail to director; directs calls to appropriate individual. Greets and assists visitors. Acts as a liaison for management by effectively interacting with faculty and campus personnel. May serve as a human resources liaison by processing personnel action paperwork in conjunction with established organizational policies and procedures. This position may be responsible for ensuring a timely and accurate processing of personnel action paperwork; maintains attendance reports for classified and Administrative and Professional personnel. Prepares memorandums, hiring requests, and purchase requisitions; and gets necessary document approvals; composes, prepares, and proofreads confidential correspondence, reports, and other complex documents; files correspondence and other records. Processes new appointments or changes in appointments via BIS system. Tracks work orders and inputs employment data Outlines and explains university procedures and policies to supervisory workers, and monitors compliance; assists with budget preparation; creates and maintains database and spreadsheet files. Oversees temporary and hourly employees or other administrative staff and assigns duties; prepares timecards for payroll runs. Maintains a high degree of confidentiality on all sensitive information this position is privy to. Complies with all State and University policies.
Other related functions as assigned.
Associate's degree or equivalent from two-year college or technical school within area of assigned responsibility; and three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bilingual preferred (English/Spanish) and occasional travel may be required. Must have the ability to work well in a fast paced environment and possess excellent business acumen.
May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Climbing of stairs Lifting and moving