The University of Texas at El Paso Job Posting

 
This posting is Closed

Administrative Secretary - Administrative Secretary

Hiring department Teacher Education
Monthly salary $1,444
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-01-15-01-9040
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location El Paso
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A List of 2 References is required in order to apply.

Additional Information

Purpose

Under the supervision of the Department Chair and the Administrative Assistant, this position provides clerical and administrative services and assistance requiring occasional discretion and judgment.

Essential Functions

Screens telephone calls and visitors, ascertaining who can be redirected to the Department Chair or other offices. Provides information to callers, requiring detailed knowledge of area of responsibility and general knowledge of company policies and operations. Screens correspondence; routes priority mail to the Administrative Assistant; greets and assists visitors. Maintains the Department Chair's calendar, scheduling meetings and appointments without clearance on occasion. May arrange travel and hotel accommodations as necessary. May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to, and additionally making copies and scans to instructors as needed. Acts as custodian of University documents and records to include distribution and collection of course evaluations, textbook orders, semester office hours for faculty and other semester related tasks. Prepares memorandums, reports and gets necessary document approvals; composes, prepares, proofreads confidential correspondence, reports and other complex documents, files and correspondence. Outlines and explains University procedures and policies to supervisory workers, and monitors compliance; creates and maintains database and spreadsheet files. Complies with all State and University policies. May maintain supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing an expediting orders for supplies and verifying receipt of supplies.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

One year of certificate from college or technical school within area of assigned responsibility; and two years related experience and training; or equivalent combination of education and experience.

Preferred Qualifications

Bilingual (English/Spanish) preferred. Must have the ability to work well in a fast paced environment and possess excellent business acumen. computer knowledge within area of assigned responsibility preferred. Ability to effectively present information and respond to questions from UTEP faculty, staff, students, customers, and the general public. Must have sufficient oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as, provide assistance with incoming telephone calls and walk-ins, as described above.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation

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