Provide receptionist support for the office and administrative support to the Metroplex Region Director of TMAC, in support of the mission of the organization.
Coordinate all administrative requirements for the NIST survey process. Ensure that forms are complete. Be the Metroplex point of contact for the survey process. Publish survey results. Provide administrative support for the Metroplex Region Director. Coordinate all travel. Manage all communication and scheduling for the Director. Provide administrative support for the TMAC financial system. Provide weekly financial reports from the UTA system to the Director. Mail and file all approved customer invoices. File all customer payment documentation. Support the Director with monthly staff meeting status reporting. Serve as back-up for the Financial Coordinator. Provide Office Administration. Order and maintain a lean supply of office materials. Complete administrative requirements to enable office equipment functionality. Maintain office deliveries and office shipping account. Maintain TMAC book log, teaching kit log. Support the TMAC outreach projects. Manage process of Holiday card ordering and distribution. Coordinate TMAC staff charitable contribution efforts. Process all staff travel reimbursement expenses according to UTA fiscal policies and procedures.
Other functions as assigned.
Bachelor's degree with 1 year upper level secretarial experience or High School with 5 years of increasingly responsible administrative, secretarial and clerical experience with 1 year of supervisory experience. Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: If no high school diploma or GED, list highest grade completed; If some college or college degree, list school name, degree type, major, graduated or not, and hours completed if not graduated. Equivalent combination of relevant education and experience may be substituted as appropriate.
Bachelor's degree. 1 year of supervisory experience. Proficient in Microsoft Office Suite to include, Excel spreadsheet building and maintenance; PowerPoint slide building and editing; Access database building and maintenance. Regular responsibility for narrative reporting which requires excellent communication and writing skills. Experience with CRM (Customer Relationship Management) systems and time-tracking software.
May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Climbing of stairs Climbing of ladders Lifting and moving Reliable transportation is required. Criminal background check conducted.