To provide responsible financial functions as assigned in the Fiscal office in support of The University's marine science program and the Marine Science Institute in Port Aransas, Texas.
Responsible for review and payment of all invoices billed under purchase orders; prior to payment, responsible for verification of goods received and verification of end user satisfaction. Responsible for all aspects of MSI inventory including tagging, annual physical inventory, and maintaining all documentation. Responsible for the receipt of all goods and supplies delivered to MSI; responsible for notifying recipient, maintaining packing slips and obtaining signature of recipient when appropriate. Lifting and moving up to 50lbs. Responsible for all express mail and outgoing shipping; maintains records of items to compare to monthly billing; responsible for coordinating daily errand runs; responsible for fiscal office incoming and outgoing mail. Responsible for: 1) receipt and verification of daily cafeteria receipts; 2) maintaining accurate log of all checks received via mail; 3) semi-monthly reconcilement of petty cash fund; and 4) posting all accounts receivable payments in Quickbooks. Responsible for all compressed gasses weekly orders, delivery and billing. Responsible for monthly capture of 6 copy machines' user information; responsible for maintaining vehicle fleet charge card records, fleet title records and boat trailer titles records. Responsible for review and approval of all VP2 documents generated by MSI fiscal office.
Other related functions as assigned.
Licenses: Class "C" Operator's Driver's License. Applicant selected must provide a current three year Driving Record from the current state of residence. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.
High school graduation or GED. Three years of experience with clerical functions. Computer proficiency including MS Excel, MS word, and internet browsers. Experience with in-person customer contact and accounts payable. Excellent oral, written and interpersonal communication skills and organizational skills. Equivalent combination of relevant education and experience may be substituted as appropriate.
Bachelor's degree in relevant field and 3 years of experience with financial functions, equivalent experience may be substituted. Knowledge of Quickbooks, accounts payable, inventory records and UT Austin account system and electronic documents. Experience with maintaining database records.
May work around standard office conditions May work around chemicals May work around electrical and mechanical hazards Repetitive use of a keyboard at a workstation Use of manual dexterity Climbing of stairs Lifting and moving Lifting and moving of various sized and weighted packages.