The University of Texas at Austin Job Posting

 
This posting is Closed

Senior Administrative Associate

Hiring department Briscoe Center
Monthly salary $1,666+ depending on qualifications
Hours per week 20.00 Flexible from 800AM to 500PM
Posting number 13-01-25-01-9025
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

New hire will preferably choose a morning or an afternoon shift to work in block hours.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information

Purpose

Works closely with the Business Manager and the Director of Administration to provide administrative support to the department primarily in the areas of human resources and financial reporting.

Essential Functions

Coordinate all human resources activities from recruitment and hiring of new personnel to employee separations. Audit the daily collection, processing and reporting of automated and manual timecard transactions. Prepare university payroll for the department to include transferring, balancing and posting semi-monthly payroll. Process appropriate personnel forms and electronic documents. Set up and maintain all employee personnel files. Assist with annual budget and produce various financial reports with the Business Manager. Act as departmental liaison to Payroll Office, Office of Human Resources (OHR) or other university offices. Coordinate resolution of disciplinary actions. Assist in the scheduling of various training programs. Work on assigned projects. Prepare reports or conduct studies for department management. Assist with clerical projects such as records retention, mailings, and preparation for special events as needed.

Marginal/Incidental functions

Other related functions as assigned.

Licenses: Class "C" Operator's Driver's License. Applicant selected must provide a current three year Driving Record from the current state of residence. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.

Required qualifications

Associate's degree in public administration, human resources, business administration or related field; five years experience in a clerical position with two years of experience in a human resources function. Equivalent combination of relevant education and experience may be substituted as appropriate. Working experience at the University of Texas. Demonstrated knowledge of HRMS such as, employee classification, compensation and benefits, recruitment, selection, dispute resolution and training. Familiarity with DEFINE documents such as, travel, payments and reimbursements, and payroll. Competent computer skills with a highly proficient knowledge of Microsoft Excel, Work, and Outlook. Strong and effective interpersonal skills. Excellent oral and written communication skills. Solid organizational, time and project management skills and the ability to multitask. Ability to work collaboratively as well as achieve goals independently. Strong analytical and problem solving skills.

Skills scores
  • Spelling (score on file)
  • Typing (score on file)
Preferred Qualifications

Bachelor's degree in public administration, human resources, business administration or related field; five years experience in a clerical position with three years of experience in a human resources function. Working experience in a Dean's or Director's Office. Expert level experience with Excel. Experience with personnel processes related to students, classified staff, Administrative and Professional staff, and faculty. Experience with FRMS, UT Market, WORQS, COGNOS, VIP and other UT information management systems. Working experience with grants and other restricted funding sources.

Working conditions

Repetitive use of a keyboard at a workstation Use of manual dexterity Lifting and moving Drive UT vehicle.

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