The University of Texas at Austin Job Posting

This posting is Closed

Development Assistant - Membership Assistant

Hiring department Wildflower Center
Monthly salary $1,596+ depending on qualifications
Hours per week 32.00 Flexible from 800AM to 500PM
Posting number 13-01-28-01-9028
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin, TX (off-campus)
Number of vacancies 1
General Notes

Position is located at the Lady Bird Johnson Wildflower Center, 4801 La Crosse Ave, Austin, TX 78739.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


Membership Assistant is responsible for daily, operational, data entry and routine operations that support the Membership Department and Annual Giving Manager.

Essential Functions

Enter and process all membership and annual fund gifts in Raiser's Edge and UT VIP system. Download and process website membership applications. Fast and accurate data entry. Maintain member/donor records in the computer system in a timely and accurate fashion. Maintain files for memberships and donations. Maintain documentation of gift processing procedures and tasks. Answer phone inquiries from members and nonmembers for membership in a friendly and helpful manner. Send and answer correspondence from members and nonmembers for membership. Prepare, track and send silent auction requests. Assist Membership Manager in data gathering, research, and organization related to the membership process. Manage onsite sales initiatives (tabling, special offers, event promotions, etc.). Participate in member cultivation activities. Make suggestions/recommendations to help Membership Department develop and meet its strategic planning goals. Provide information as required to webmaster, department managers and staff that supports their successful execution of Center objectives. Coordinate and organize work for volunteers and act as Membership volunteer liaison. Train and coordinate volunteers for special on-site membership promotions. Help with and attend Wildflower Center events (i.e. Plant Sales, Luminations, Goblins in the Garden, Gala, etc.). Other duties as assigned to contribute to Membership operations. Includes some weekends and evenings. Prepare and submit departmental VC1 documents for lockbox deposits. Download daily lockbox deposit summaries and images.

Marginal/Incidental functions

Other related functions as assigned. Occasional evening and weekend events.

Required qualifications

High school graduation or GED. Three years of clerical experience, including one year of experience using a personal computer, word processing and/or proofreading. Exceptional written and oral communication skills.

Preferred Qualifications

Bachelor's Degree in an applicable field. One to two years of related professional experience in membership-type setting with database responsibilities. Working knowledge of Microsoft Word Office products, including word processing and spreadsheets. Working knowledge of database management systems, in particular The Raiser's Edge. Ability to manage complex projects. Background in communications, marketing, public relations, business management, or other related areas considered helpful.

Working conditions

May work in all weather conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Occasional evenings and weekends to support mission related events.

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