The University of Texas at Austin Job Posting

 
This posting is Closed

Senior Administrative Associate - Site Manager of Briscoe-Garner Museum

Hiring department Briscoe Center
Monthly salary $2,916+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-02-01-01-9025
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Position located in Uvalde, Texas.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information

Purpose

To serve as the site-manager for the Briscoe-Garner Museum Division of of the Dolph Briscoe Center for American History, responsible for the daily operations and maintenance of the facility. The position will report to the Assistant Director responsible for other off-campus divisions of the Briscoe Center.

Essential Functions

Coordinate and execute all programs and special events at Garner Museum, including Garner Seminars, Education events for secondary schools and area colleges, John Nance Garner Day celebrations. Supervise museum staff, currently .5 FTE building attendant and .5 FTE administrative assistant. Coordinate the planning and implementation of publicity, promotion and public information programs for activities conducted at the Museum in concert with the Public Affairs Officer of the Briscoe Center. Assist the Friends of John Nance Garner with the events and activities they sponsor on behalf of their Briscoe-Garner Museum fundraising efforts. Maintain membership information on FilemakerPro and issue renewal notice. Record donations on the UT VIP system. Prepare acknowledgement letters for members. Work with exhibits and curatorial staff of the Briscoe Center to execute the exhibitions of the museum, including research, writing, fabrication, and installation. Greet visitors and conduct interactive orientations and walking tours to visitors or educational groups. Monitor the facilities and grounds, making recommendations to supervisor regarding repairs and maintenance, locating possible contractors, and evaluating the execution of those repairs when supervisor is not on site. Serve as the Briscoe-Garner representative in community and city government relations and relationships and attend the meetings of those organizations to which the Briscoe-Garner Museum has institutional memberships. Occasionally travel to UT Austin campus to conduct research, to attend staff meetings, etc.

Licenses: Class "C" Operator's Driver's License. Applicant selected must provide a current three year Driving Record from the current state of residence. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree and three years of clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level, or high school graduation or GED, and seven years of clerical experience, including one year at either the Administrative Assistant or the Administrative Associate level. Experience performing complex administrative functions. Demonstrated experience with planning events. Superior written and verbal communication skills. Demonstrated professional demeanor and initiative. Demonstrated strong attention to details, ability to work under pressure and to meet deadlines. Demonstrated strong interpersonal skills and ability to successfully work with a diverse community. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree and seven years of clerical experience, including five years at the Administrative Associate level. Experience with the UT Austin VIP program. Experience as a clerical supervisor. Experience coordinating public programs. Experience in specialized development work or in a related field. Experience working with the public. Demonstrated ability to excel, to be highly motivated, to exercise initiative and willingness to put forth an extra effort getting a task accomplished. Demonstrated ability to be supervised and to be flexible with working assignments and environments. Demonstrated excellent communication and organizational skills. Experience working with advisory board members. Experience directly related to the Essential Functions listed.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Climbing of stairs Lifting and moving Exposure to book dust, book mold or other airborne allergens; work in a shared office space; occasional intrastate travel;

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