The University of Texas at Austin Job Posting

This posting is Closed

Grants & Contracts Specialist

Hiring department Bur Economic Geology
Monthly salary $3,236+ depending on qualifications
Hours per week 40.00 Flexible from 730AM to 530PM
Posting number 13-02-06-01-9159
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin - J. J. Pickle Research Campus (North Austin)
Number of vacancies 1
General Notes

Must be authorized to work in the United States on a full-time basis for any employer.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


To assist principal investigators and other Bureau of Economic Geology research staff in the preparation and submission of research proposals to sponsoring agencies and organizations, and to represent the University in the negotiation of the resulting contracts or agreements with the sponsoring agency or organization.

Essential Functions

Work closely with Bureau principal investigators and staff to develop and prepare proposals for submission to prospective sponsoring agencies and organizations. Negotiate the terms of contracts and agreements with sponsors on behalf of the Bureau. Coordinate, review, and final approve process for specific proposals prior to submission to the sponsors. Interpret University administrative procedures regarding sponsored research and apply appropriate regulations when necessary. Review contract terms to ensure compliance with University and funding agency policies. This includes pre-award processes, reporting requirements, and post-award processes. Research the needs and/or interests of potential sponsors and offer detailed reference information to faculty and staff members initiating proposals. Prepare correspondence. Enter new proposals into the department's Research Management System. Assist with file maintenance. Work as a member of an administrative team.

Marginal/Incidental functions

Other related functions as assigned.

Licenses: Class "C" Operator's Driver's License. Applicant selected must provide a current three year Driving Record from the current state of residence. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.

Required qualifications

Bachelor's degree in business or public administration, social sciences, or a technical/scientific field. Three years experience in the preparation, processing, and/or negotiation of research grant and/or contract proposals. Experience working with electronic research administration. Equivalent combination of relevant education and experience may be substituted as appropriate.

Skills scores
  • Spelling (score on file)
Preferred Qualifications

Science or Accounting background. More than three years experience in the preparation, processing and administration of research grants. Demonstrated knowledge of federal, state, local, and university sponsored project guidelines and regulations. Excellent interpersonal communication skills. Professional demeanor. Demonstrated independent, resourceful approach to workload. Ability to communicate effectively with diverse groups. Ability to work well with deadlines and under pressure. Ability to work on several projects with overlapping deadlines. Experience with University of Texas accounting and financial procedures, grants and contracts policies, and administrative applications including DEFINE, RMS, HRMS and FRMS. Prior experience working with faculty and researchers preparing grant proposals. Experience using Cayuse and FastLane.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Occasional weekend, overtime and evening work to meet deadlines.

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