The University of Texas at Arlington Job Posting

 
This posting is Deleted

Administrative Assistant II - Administrative Assistant II to OFM Directors

Hiring department Facilities Mgt- Admin
Monthly salary $2,135+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-02-08-01-9009
Job Status Deleted
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Arlington, TX
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A List of 3 References is required in order to apply.

Additional Information

Purpose

Provide highly skilled Facilities related technical resources to support to the Assistant Vice President (AVP) for Facilities Management, Directors, and Assistant Directors of the department.

Essential Functions

Be a technical resource for directors. Consolidate different filing systems,each having overlapping resources. Assist with CAD drawing. Maintain and organize construction project files; file project specifications neat and orderly in designated area. Support directors with reconciling projects. Maintain spreadsheet to track Custodial contracts for renewal of biding purposes, etc. Follow up with student tenants pertaining to housing units, repairs and verify job complete. Converse and document response and remediation of an action of repair. Research data including best practices in other housing maintenance and custodial operations. Provide computer-aided drafting assistance CAD with basic drawings. Assist with maintaining documentation of City of Arlington matters; easements, right-of-ways, etc.

Marginal/Incidental functions

Other functions as assigned.

Required qualifications

Bachelor's degree and 2 years upper level technical support experience or High School graduation with 6 years increasingly responsible experience. Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: college or college degree, list school name, degree type, major, graduated or not, and hours completed if not graduated. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

One year of computer aided drafting (CAD)and one year of work experience in CAD. Advanced experience with MS Office applications and including but not limited to Outlook, Word, and Excel. Knowledge of and experience with DEFINE (UT Arlington data management/accounting system). Experience in construction or facilities-related administrative support, preferably in an educational environment. Experience with project management worksheets for project scheduling and producing graphs from data spreadsheets. Excellent communication skills. Experience working directly for upper-level (Executive) Managers, Directors or similar. Experience acting as a representative for a Manager or Director when dealing with external companies, agencies, and clients.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Lifting and moving Ability to lift 30lbs. Occasional work beyond the normal 8:00am to 5:00pm may be required to meet the demands of construction project administrative support. Criminal background check conducted.

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