The University of Texas at El Paso Job Posting

 
This posting is Closed

Administrative Services Coordinator

Hiring department Vpsa-PI-Caire
Monthly salary $2,567 - $2,750
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-02-12-01-9004
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to internal applicants only
Location El Paso
Number of vacancies 1
General Notes

Position supports the administrative functions of the SISD SOAR program.

Required Application Materials

  • A Resume is required in order to apply

Additional Information

Purpose

Under the limited supervision of the Program Director, this position provides personal clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis.

Essential Functions

Maintains responsibility for general secretarial support functions to the department to ensure efficient utilization of time. Assigns duties and prepares time cards for payroll run. Coordinates various office management functions, including scheduling and preparing staff departmental meetings, ordering and monitoring inventory and office supplies, and coordinating facilities and mail service activities. Coordinates the installation and maintenance of accounting records to show receipts, expenditures; reconciles departmental accounts. Monitors the timely collection of all data necessary for program evaluation from research assistants, staff and partners. Collects, compiles and reviews program data to ensure accuracy of reporting on web based youth net services. Builds relationships (acts as GEAR UP Liaison) with administrators, faculty, students and community partners Meets with key personnel and disseminates ideas, concepts, innovations and other information relevant to the program. Assists in the production and presentation of program activities in various media form to be used at conferences.

Licenses: Class "C" Operator's Driver's License. Applicant selected must provide a current three year Driving Record from the current state of residence. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree from four-year college or university within area of assigned responsibility; two years related experience and training; or equivalent combination of education and experience. Occasional travel is required.

Preferred Qualifications

Familiarity with GEAR UP project and budgeting.

Working conditions

May work in all weather conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Climbing of stairs Lifting and moving local and non local travel may be required.

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