Under limited supervision of the Director the administrative assistant provides clerical and administrative services and assistance to the Miner Athlete Academic Center. The administrative assistant is expected to use judgment and discretion in the position, keep official records and execute departmental policies.
The primary duties and responsibilities include: greeting and assisting visitors, students, university personnel; managing the Director's Calendar and appointments; preparing memorandums, hiring requests, purchase requisitions and vouchers; handling routine and confidential correspondence, reports, mail, phone calls and messaging; maintaining accurate and organize student and departmental files and records; monitoring compliance with UTEP and NCAA rules; organizing trainings, meetings, programs, and travel arrangements for professional staff; overseeing hourly employees, payroll processing, and daily operations of the MAAC; assisting with budget preparation, balancing and maintenance; maintains attendance reports for hourly, classified, and A and P personnel; maintaining a high degree of confidentiality with all information this position is privy to. Additional duties as assigned by the Director. Administrative Assistant is responsible for the knowledge and compliance with NCAA rules and regulations as pertains to the daily operation of the MAAC and timely completion of NCAA forms and requests for information.
Other related functions as assigned.
To perform this job successfully, individual must perform each essential duty satisfactorily. Requirements for this position include the ability to read, analyze and interpret university policies and procedures, general periodicals and publications; ability to communicate and work effectively with a diverse group of people by using excellent written, interpersonal, organizational and problem solving skills; and ability to interact effectively with departmental personnel and accurately assist students, faculty and staff with inquiries; and provide effective customer service in-person, via phone and email. Associate's degree or equivalent from two-year college or technical school within area of assigned responsibility; and up to three to four years related experience and training; or equivalent combination of education and experience. Equivalent combination of relevant education and experience may be substituted as appropriate.
May work around standard office conditions Repetitive use of a keyboard at a workstation Climbing of stairs The employee must occasionally lift and move up to 10 pounds.