The University of Texas at Arlington Job Posting

This posting is Closed

Contract & Grants Administrator - TMAC Grant and Contract Specialist

Hiring department Research Admin
Monthly salary OPEN
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-02-22-01-0848
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Arlington, TX
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


Provide administrative guidance for all TMAC pre- and post-award activities including preparation of grant proposals,subcontract management,billing and expense accounting,as well as compliance with,interpretation,and application of internal and external procedures and regulations related to grants,contracts,and gifts.

Essential Functions

Serve as primary resource for pre- and post- award grant questions, which includes communicating with, and providing detailed advice and instruction to, TMAC faculty, staff and subawardees faculty and staff, regarding proposal preparation and administration; requesting corrections and resolving discrepancies; interfacing with sponsor representatives and interpreting rules, regulations and compliance issues with respect to sponsored awards. Advise and interpret research funding awards and serve as the subject matter expert for TMAC sponsor policies and procedures, including NIST MEP, and all others as applicable. Review and negotiate grants and cooperative agreements and incoming and outgoing subawards. Track grant and contract subaward status and reporting requirements. Review and approve subcontract invoices for appropriateness and allowability and process for payment. Monitor existing subawards and update, execute and implement monitoring activities as appropriate. Provide technical support to principal investigators in the review and submission of all routine and complex grant and contract proposals by providing information and guidance. Review completed applications and contracts for accuracy, completeness and compliance with the requirements of the University and the prospective funding agency. Act as a liaison to grant and contract accounting department. Manage technical automated search processes via electronic media for external funding opportunities and assists faculty in searching databases. Participate in and oversee post-award administration activities for grants and contracts such as preparing NCEs and prior approval requests including assuring appropriate justification documentation. Coordinate and approve (when necessary) changes in personnel time and effort as it relates to Other Support and maintaining minimum effort requirements. Oversee time and effort (CRM and ECRT) functions and ensure data accuracy including cost share information. Apply in-depth knowledge of research accounting principles (eg, OMB Cir A-21, A-110, cost accounting) to resolve complex problems as it relates to all research administration functions (Effort Reporting, F and A and Fringe Benefit Rates, etc.) and supervises resolution and/or implementation of program-specific accounting procedures/systems. Prepare reports/summaries/analyses as requested. Review, establish and monitor internal control activities related to TMAC post-award activities. Assist in programmatic report prep and submission. Monitor closely and analyze budget and expense transactions consistent with regulatory and University practices, and provide direct support with accounts payable/receivable processes. Account set-up, budget revisions, expense transfer, check requests, grant and contract close-out, etc. Prepare periodic financial reports due to funding agencies. Conduct quarterly grant meetings to review fiscal and performance compliance for all grant funded project. Serves as department liaison to Budget, Payroll, General Ledger, Human Resources, Procurement and Accounts Payable departments in assisting the project director and staff with preparing and developing budget and managing grants and contracts. Review general ledger transactions to ensure accuracy and complete journal entries. Manage, lead and complete special projects as assigned. Remain informed and up-to-date concerning events, regulations and changes that affect TMAC sponsored projects. Participate in internal and external audits. Provide timely, quality customer service. Know and understand sponsor and University policies and procedures.

Marginal/Incidental functions

Other functions as assigned.

Required qualifications

Bachelor's degree, preferably in business, accounting, public administration, social sciences, or a related field. 8 years of experience in research grants and/or contracts and in their administration, including at least 5 years of experience in a University Sponsored Project Office or equivalent. Knowledge of financial operations, laws, and terminology. Knowledge of federal and non-federal regulations and operation policies. Excellent oral and written communication skills and strong, accurate arithmetic, computer and typing skills. Ability to collect and analyze data, identify trends and institute operational changes. Ability to develop new systems or procedures to resolve problems and facilitate workflow. Excellent interpersonal skills and proven experience working both independently and as an effective team member. Extensive experience interacting effectively with all levels of employees, including executive staff, junior and senior scientists, as well as officials from external organizations. Demonstrated experience making independent decisions, researching, analyzing, and solving problems. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Supervisory, PeopleSoft, and/or ECRT experience a plus. Skilled in FastLane and submission systems. OTHER REQUIREMENTS: Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: if some college or college degree, list school name, degree type, major, graduated or not, and hours completed if not graduated.

Working conditions

May work around standard office conditions Criminal background check conducted.

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