To assist a tenure professor with daily tasks and many complex office decisions in a small department with little direction.
Planning and coordination of professor's graduate student meetings, other events as requested. Schedule meetings, appointments, and manage professor's calendar to include travel arrangements. Greet all professor's visitors as well as answer the telephone and prepare general correspondence. Attend Staff meetings as requested. Process DEFINE and WEB documents to include VP2's, VPE's, Procard, PBS, and other electronic documents. Manage and process all office travel, reimbursements, and payments. Follow up with appropriate stipends, tuition and fees reimbursements. Communicate with the Center for Transportation Research staff on contracts, proposals, reports, purchasing, appointments, student tuition and fees, monthly payroll breakdowns. Manage various research projects and accounts to meet contractual agreements. Submit proposals to sponsoring agents and upload to OSP RMS system. Reviews statistics, drafts annual reports, and prepares charts, graphs, and administrative reports, as required. Dictates memoranda, checks reports or manuscripts for accuracy, edits speech drafts, and proofreads out-going correspondence. Refers pertinent information to the administrator. Coordinates work with other campus departments. Assists with maintaining professor's website. Develop and maintain procedures manual.
Other related functions as assigned.
High school graduation or GED. Three years of experience with clerical functions. Working knowledge of Microsoft Office software such as Word, Excel, PowerPoint, and Outlook. Experience managing a website. Equivalent combination of relevant education and experience may be substituted as appropriate.
A Bachelor's degree and one year of experience at the Administrative Assistant level. DEFINE Mainframe experience. Experience working with transportation industry and/or with a research organization. Experience working with faculty
May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity