The University of Texas at Austin Job Posting

This posting is Closed

Administrative Associate

Hiring department Kinesiology_health Ed
Monthly salary $3,500+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-03-06-01-9026
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Additional hours may be required during peak periods.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


To provide administrative support to the Chair of the department. Responsible for account and curriculum management.

Essential Functions

Responsible for diversified accounts and records for funding, contract maintenance, payments, reconciliations, closeouts and reporting. Prepare monthly financial reports. Review central accounts and fund groups for propriety of entries and investigate overdrafts. Verify reconciliation of accounts and projects are closed according to procedure and a final financial statement of each project is completed. Responsible for all aspects of course schedule production. Prepare room chart each semester for classes and make room reservations. Prepare and revise course inventory. Provide SACS accreditation support. Assist in submission of grades for organized and individual instruction courses. Prepare spreadsheet with teaching and office hours for all faculty. Assist with student registration and adds/drops. Assist Department Chair with calendar and schedule, correspondence, proofreading and formatting documents, planning travel and reimbursements. Provide administrate support to the Executive Assistant. Process faculty, student, and staff appointments. Process scholarship and tuition payments. Provide back up for office staff and general business office operations.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

High School graduation or GED. Five years of clerical experience. Excellent written and verbal communication skills. Punctuality, regular attendance and professional demeanor. Ability to work independently and as a team member, be flexible and willing to take on new responsibilities. Proficiency with Filemaker Pro and Microsoft Office programs. Demonstrated organizational and analytical skills with attention to detail, resourcefulness, and ability to work independently and on multiple projects, and under pressure of strict deadlines. Commitment to providing excellent customer service. Equivalent combination of relevant education and experience may be substituted as appropriate.

Skills scores
  • Spelling (score on file)
  • Typing (score on file)
Preferred Qualifications

More than five years experience with complex administrative functions. Experience working at a university in an academic department. Extensive experience using Microsoft Word, Excel, UT web-based modules and mainframe applications: FaSet, NRRECS, NRCRSE, DEFINE, course file updates, final exam system, grade reporting, and room scheduling. Demonstrated knowledge of the University of Texas at Austin administrative policies and procedures. Experience developing and maintaining databases, spreadsheets and record-keeping.

Working conditions

Repetitive use of a keyboard at a workstation Use of manual dexterity Additional hours may be required during peak periods.

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