The University of Texas at Austin Job Posting

This posting is Deleted

Administrative Associate - Office Manager and Database Coordinator

Hiring department Tip
Monthly salary $3,166+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-03-07-01-9026
Job Status Deleted
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Occasional requirement to work overtime, weekends and holidays based upon seasonal schedule.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


To provide administrative support and management and database administration within the Texas Interdisciplinary Plan office, College of Natural Sciences.

Essential Functions

Manage or process all activities for the human resources, purchasing, financial, and budgetary functions for the office. Work extensively in developing and maintaining Filemaker databases, Excel spreadsheets and Word Press websites. Office management through supervision of student office assistants, management of space allocations, and tracking physical inventory. Coordinate student-centered special events.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree. Two years of experience in an administrative role. Experience managing budgets, keeping organized records, and planning events. Ability to multi-task and operate under high-pressure situations. Ability to make complex office decisions, with little direction, as well as work within a team. Proficiency in Microsoft Office. Attention to detail. Demonstrated ability to communicate with different constituents. Excellent oral and written communication skills. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience maintaining and creating web content using WordPress. Mastery of UT Human Resources (HRMS) and Financial Systems (Define, FRMS, PointPlus), including creation of employee assignments, payment and travel vouchers, and UT Market orders. Extensive experience in database creation, data management (FileMaker), and computer applications. Prior experience working in a college/university setting. Knowledge or experience of how to keep an office running efficiently; supervisory experience.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation

Return to top of page