The University of Texas at El Paso Job Posting

This posting is Closed

Administrative Assistant I

Hiring department College of Liberal Art
Monthly salary $1,559
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-03-12-02-9020
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location El Paso
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A List of 3 References is required in order to apply.

Additional Information


Position will be responsible for receiving office guest and assisting students with questions. This position is critical as it will be one of the first persons to receive guest and answer their questions.

Essential Functions

Manages Associate Dean's calendars and independently schedules appointments. Liason to Liberal Arts students needing assistance answering an academic career question. Process student time sheets. Maintain departmental inventory records. track, issue, and catalog all purchase requisition numbers, requisitions, and purchase orders. Acts as a liaison for management by effectively interacting with faculty and campus personnel. May serve as a human resources liaison by processing personnel action paperwork in conjunction with established organizational policies and procedures. This position may be responsible for ensuring a timely and accurate processing of personnel action paperwork; maintains attendance reports for classified and Administrative and Professional personnel; maintains personnel training files. Process and file new appointments or changes in appointments via BIS/HRMS or KRONOS systems; processes payment vouchers for training or education reimbursements. Input and log work orders and inputs employment data; tracks and ensures employment evaluations satisfy deadlines. Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Education required: Associate's degree or equivalent from two-year college or technical school within area of assigned responsibility. Three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.

Preferred Qualifications

Fluent in English and Spanish; knowledge of web page maintenance; Customer service oriented; Willing to work independently and in teams; Understanding of account reconciliation process.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Climbing of stairs Lifting and moving

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