Manage office operations for a grant-funded legal services program involving clients, attorneys, law students, community stakeholders, representatives of government agencies, and members of the public from outside the University. Assist with client services and research activities for team members working on grant.
Communicate orally and in writing with clients, attorneys, courts, administrative agencies, public officials, students, and the general public in both English and Spanish. Maintain client files and route correspondence. Draft correspondence and administrative memoranda. Perform data entry related to creating and maintaining files for high volume case intake, including use of electronic case management software. Maintain electronic case files, docket and calendaring information, compile information and produce reports as needed. Assist in modifying case database, working closely with technical support personnel. Monitor budgets and expenditures, and prepare billing documents and reports according to federal grant reporting regulations. Answer phones, distribute mail, fax, photocopy, maintain office supplies, prepare expense reimbursement forms, and arrange travel for students and faculty. Work with other law school personnel and departments. Work with clients who primarily speak Spanish. Assist in preparing pleadings and outreach materials and coordinating activities for team members. Track outcome measurement and coordinate reporting under government grant requirements. Assist with updates and maintenance of numerous forms and brochures.
Other related functions as assigned.
High school graduation or GED. Three to five years of experience with administrative and accounting functions, including budget management and reporting. Experience using Excel and Word. Spanish language fluency, written and oral. Ability to work with minimal supervision and exercise independent judgment. Excellent organizational skills and oral and written communication skills Excellent computer and data management skills. Attention to detail and strong problem-solving skills. Ability to prioritize responsibilities, manage multiple concurrent projects. Professional demeanor and ability to work well with a wide variety of people, and to collaborate on projects with staff and supervisors. Equivalent combination of relevant education and experience may be substituted as appropriate.
BA or BS degree from an accredidted university. Three years of experience with clerical functions or administrative experience in a law office or other professional office. Experience with budget management and reporting on federal grants. Prior experience working with low-income clients.
May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity