The University of Texas at Arlington Job Posting

 
This posting is Closed

Special Events Coordinator - Special Events Coordinator

Hiring department Utari
Monthly salary $2,135+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-03-21-01-8385
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location UTA/Ft. Worth
Number of vacancies 1
General Notes

May be required to work some evenings to support evening events.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 2 References is required in order to apply.

Additional Information

Purpose

To assist in the planning, preparing, and implementing support for all UTA Research Institute (UTARI) function, all non-UTARI events and programs conducted at UTARI, and other UTARI events held at other locations.

Essential Functions

Planning all events/programs for UTARI administration. Acting as point of contact for events, from inception, execution and completion. Coordinating and supervising all special events and support activities on and off campus and within the community. Meets regularly with UTARI staff, and group sponsors to assist in planning and scheduling events and making arrangements for food and other services. Maintaining social media communication on UTARI Facebook and Twitter accounts, Posts UTARI activities daily on social media. Assists in maintaining and supporting the UTARI website. Develops and maintains information database Maintains frequent interaction with UTARI Communications and Marketing coordinator and other staff to keep the University News Service abreast of current publicity surrounding special events. Develops and maintains a working relationship with UTA events staff and non-UTA groups Acts as receptionist daily and for major visits, maintaining RSVP lists, and preparing name tags prior to events. Makes arrangements for housing. Works with the UTARI Financial Analyst to maintain budget expenditures and records for each function/event. Prepares reports as assigned Performs related duties as required; recommends improvements to procedures and policies.

Marginal/Incidental functions

Other functions as assigned.

Required qualifications

BA Degree and 3 years of experience or High School with seven years of experience. Excellent interpersonal and written/verbal communication skills. Working knowledge of audio-visual media. Excellent knowledge of Microsoft Word, Power Point, and Excel. Excellent knowledge of social media, specifically Facebook and Twitter. Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: college or college degree, list school name, degree type, major, graduated or not, and hours completed if not graduated. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

None provided

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Regular office hours, occasional late afternoon and/ or evening hours required to support scheduled events. Criminal background check conducted.

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