The University of Texas at Austin Job Posting

This posting is Closed

Administrative Assistant

Hiring department Annette Strauss Inst.
Monthly salary $2,334+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-03-28-04-9020
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Terminates on 12/15/2013
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Additional hours may be required during peak periods. Funding for position by Grant until December 15, 2013; funding for position may be renewed by extension of the Grant.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


To provide administrative support for the Institute's New Politics Forum's educational outreach programs. Will be assigned to support education, marketing, event planning, community outreach, strategic partnerships and more. Looking for someone who can help produce first-class, professional, nonpartisan events.

Essential Functions

Support program design and event execution. Coordinate logistics, including participant, vendor and speaker relations. Create new curriculum, activities, and engagement platforms with the goal of creating more voters and better citizens. Generate and manage publicity. Market the program to multiple audiences. Community outreach through speaking, presenting, and facilitating discussions. Maintain all websites and media platforms. Create and implement innovative communication plan which engages new participants, current students and faculty, political professionals, and program alumni. Managing existing and creating new strategic partnerships with academic institutions, teachers/faculty, student groups, and community organizations. Engage program alumni. Write and edit reports, media releases and other materials as needed. Produce new media content such as videos, graphics, posters and flyers.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

High school graduation or GED. Three years of experience with clerical functions. Customer service experience with excellent problem solving skills. Developed interest in political and civic life. Must be politically savvy and be confident in one's ability to know the boundaries of working in a political environment, but remain nonpartisan. Must be authorized to work in the United States on a full-time basis for any employer. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's Degree. Demonstrated excellent written and oral communication skills. Experience with program coordination, grant management, event planning and advance. Strong command of Microsoft Word, Excel, and Outlook. Google Docs, Powerpoint, and Drupal. Experience with external communications and marketing via email and social media. Experience with Photoshop, graphic design, website management. Experience creating and editing videos. Knowledge of basic accounting, billing and reporting expenditures. Demonstrated ability to work on multiple tasks simultaneously, many with deadlines. Ability to take initiative, work with limited supervision, and to provide quick responses.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Lifting and moving

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