The University of Texas System Job Posting

This posting is Closed

Office Assistant

Hiring department Medical & Dental App
Monthly salary $2,079+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-04-02-01-9051
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin, TX
Number of vacancies 2
General Notes

These are seasonal positions with an expected duration of six to nine months depending on workload.

Required Application Materials

  • A Resume is required in order to apply
  • A List of 3 References is required in order to apply.

Additional Information


To provide support in the receipt and processing of applications for medical/dental/veterinary school admissions by reviewing application data via online administrative portal and/or providing clerical support.

Essential Functions

Process applications. Perform initial detailed review of over 6000 applications for completeness. Verify and validate college coursework listed on application with that on official transcript(s) to ensure applicants reported courses correctly and it meets the prescribed course requirements. Make corrections to those applications with errors. Open, prepare and scan documents into online file management system. Mark documents as received in application portal. Conduct quality control review of all scanned documents. Index, validate and release documents into internal document management system. Upload, review and approve documents to appropriate applicant account. Alphabetically file documents into file cabinets.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

High school diploma or GED.

Preferred Qualifications

One year experience in office administration. Experience in reading/interpreting college transcripts. Previous work experience in college admissions office. Ability to spend long periods of time performing repetitive work requiring high attention to detail.

Working conditions

Repetitive use of a keyboard at a workstation Use of manual dexterity

Return to top of page