Assist faculty and staff with clerical tasks that support teaching and research.
Faculty Travel Coordinator: Prepare travel documents for faculty including requests for travel, travel change documents, applications for Faculty Travel Grants and departmental travel grants, reimbursements, documents affiliated with international travel; arrange travel and lodging for departmental visitors; work with departmental accounting staff to coordinate use of funds for travel. Assist departmental chair and executive assistant with critical clerical tasks. Assist with organizing departmental receptions and other events. Organize and oversee grade reporting and act as liaison with Registrar's Office. Order and maintain supplies for department. Liaison with College of Liberal Arts personnel in maintaining and tracking departmental inventory.
Other related functions as assigned.
High school graduation or GED. Three years of experience with clerical functions. Demonstrated good organizational skills and attention to detail. Excellent verbal and written communication skills. Good professional demeanor. Equivalent combination of relevant education and experience may be substituted as appropriate.
Experience with DEFINE, specifically travel documents (VE5, VE6, VP5). Experience with FileMaker, Microsoft Office and Mac OS. Experience working in a large academic department. Ability to carry out multiple projects with minimum supervision. Experience in providing exceptional customer service.
May work around standard office conditions Repetitive use of a keyboard at a workstation Climbing of stairs Lifting and moving Work in an open office space.