The University of Texas at Austin Job Posting

This posting is Closed

Administrative Associate

Hiring department Biomedical Engineering
Monthly salary $3,000+ depending on qualifications
Hours per week 40.00 Flexible from 700AM to 600PM
Posting number 13-04-17-01-9026
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


This position provides administrative support to four professors in a dynamic academic and research environment within the Department of Biomedical Engineering.

Essential Functions

Responsible for all transactions on 14, 19, 26, 30 accounts of assigned faculty to include voucher payments on VP1, VP2, VPE, etc., reconciliation of all accounts, and providing accurate balance updates. Coordinate and perform purchasing and contracting for assigned faculty, including purchasing for laboratories and student workers, via purchase orders, Procards, etc. and process VP7 and VP9, respectively. Responsible for soliciting bids, securing specs, and presenting options for major purchases and contractual agreements for maintenance and services. Provide clerical support i.e., scheduling, filing, copying, faxing, etc. as required and complete special projects as assigned. Provide support to and maintain communications with external research collaborators and information technology service providers. Initiate requests for travel on VE5 and VE6 and reimbursements on VP5 for assigned faculty and students and research staff reporting directly to them. Coordinate and make GRA assignments in HRMS for students of assigned faculty members. Make and maintain research staff assignments in HRMS for research collaborators, and ensure accurate timekeeping for all unit code research staff. Assist assigned faculty with grant pre- and post-award activities, accoutning, and reporting. Maintain an organized schedule of deadlines and ensure that all deadlines are met. Work closely with the Office of Sponsored Projects to ensure faculty are continuously apprised of the statues of their awards.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

High School graduation or GED. Five years of clerical experience. Professional demeanor with excellent interpersonal and superior organizational skills. Ability to work independently with diligent attention to detail and excellent spelling, grammar, and typing skills. Demonstrated initiative in developing organizational methods to successfully manage multiple projects simultaneously. Experience coordinating complicated schedules and managing important deadlines. Equivalent combination of relevant education and experience may be substituted as appropriate.

Skills scores
  • Spelling (score on file)
  • Typing (score on file)
Preferred Qualifications

Bachelor's degree and expereince in a UT Austin academic department performing tasks outlined in job posting, including purchasing functions; experience working in an academic department in support of faculty in the natural sciences or engineering; an understanding of human and animal research protocol; and experience using DEFINE and HRMS.

Working conditions

May work around standard office conditions May work around biohazards May work around chemicals Repetitive use of a keyboard at a workstation Use of manual dexterity Climbing of stairs Lifting and moving

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