The University of Texas at Austin Job Posting

This posting is Closed

Administrative Assistant

Hiring department Treas, Records, & Risk
Monthly salary $2,250+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-04-19-01-9020
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Must be authorized to work in the United States on a full-time basis for any employer.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


Reconcile credit card bank acct, train departments on credit card machines, provide back up support for processing department's request for wire transfers and foreign drafts, and provide clerical support for Cash Management.

Essential Functions

Reconcile the Bank Credit Card account and Departmental credit card accounts monthly. Maintain and prepare spreadsheets using Microsoft Excel for the daily credit card activity. Assist in training departments on the credit card process. Data entry of financial documents and cash related vouchers on DEFINE. Contact departments concerning reconciliation problems. Perform credit card research. When needed, provide back up support to initiate foreign drafts and outgoing wires for departments. Make photocopies, fax, maintain filing system, back-up answering phones and other functions as assigned.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

High school graduation or GED. Three years of experience with clerical functions. Experience using Microsoft Excel and Word. Excellent interpersonal skills. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree in Accounting or related field. Experience with DEFINE and creating electronic vouchers. Demonstrated ability to work well with the public. Good communication skills. Ability and willingness to work with initiative. Good organizational skills and accuracy in work. Demonstrated professional demeanor. Cash receipt and/or credit card reconciliation experience. Experience with 10-key calculator by touch.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity

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