The University of Texas at Austin Job Posting

This posting is Closed

Administrative Associate

Hiring department Phr-Deans Office
Monthly salary $2,666+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-05-01-02-9026
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location San Antonio, TX
Number of vacancies 1
General Notes

Position located in San Antonio on the North Campus of The University of Texas Health Science Center at San Antonio, College of Pharmacy - Division of Pharmacotherapy. This position will be subject to the redistribution of administrative duties within the Division. Additional hours may be required during peak hours.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


To provide complex administrative support to the Division of Pharmacotherapy and the College of Pharmacy, in collaboration with other support staff and consultation with the Division Coordinator and the Dean's Office.

Essential Functions

Assist with complex administrative duties and daily operations of an academic division. Interact with faculty, staff, students, vendors, repair and maintenance representatives, and guests. Use university systems to process documents including personnel transactions, payroll and payment vouchers, travel, reimbursements, procards, scholarships, tuition payments and work orders. Coordinate the residency and graduate program for the division. Maintain database, update program procedures, web database for students and residents. Plan and coordinate orientations and graduations. Assist Regional Internship Program Director with all aspects of the internship program. Maintain confidential records and files. Assist other administrative staff with key responsibilities. Attend staff meetings at the McDermott building and also at UT Austin as required. Make arrangements for travel, meals, seminars, interviews, and receptions for invited guests. Assist with compliance, annual reports, accreditation and special projects.

Marginal/Incidental functions

Other related functions as assigned.

Licenses: Class "C" Operator's Driver's License. Applicant selected must provide a current three year Driving Record from the current state of residence. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.

Required qualifications

Bachelor's degree and one year at Administrative Assistant level, or high school graduation or GED and five years of clerical experience at Administrative Assistant level. Extensive knowledge of computer applications, including the ability to use specialized software packages such as Microsoft Word, Power Point and Excel. Possess effective organizational skills, attention to detail, and problem-solving skills. Must have excellent interpersonal skills and the ability to work both as a team member and independently. Demonstrated ability to perform with professional demeanor and communicate effectively with diverse individuals, while working in a dynamic, multi-tasked environment. Requires a moderate degree of independent judgment and decision-making. Demonstrated willingness to cross train and be cross trained. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree and more than five years experience with administrative functions in an academic setting. Experience with Macintosh computer. Ordering and travel arrangement experience. Familiarity with medical terminology. UT Health Science Center admin/computer mainframe experience, or administrative experience working for any University of Texas component institution. Extensive Peoplesoft or Define experience preferred.

Working conditions

May work around chemical fumes May work around standard office conditions May work around biohazards May work around chemicals Repetitive use of a keyboard at a workstation Use of manual dexterity Climbing of stairs Climbing of ladders Lifting and moving

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