The University of Texas at Austin Job Posting

This posting is Closed

Administrative Associate - EDP Administrative Accounting Specialist

Hiring department Educational Psychology
Monthly salary $1,666 - $1,833
Hours per week 20.00 Flexible from 800AM to 500PM
Posting number 13-05-01-04-9026
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Hours to be arranged. Half-time position with possible future increase to full time, dependent on funding and necessary approvals from College of Education and Provost.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


Provide accounting and administrative support to researchers on externally funded grant accounts and to research centers associated with Educational Psychology. The number of researchers and centers is expected to increase. Work with CoE Research Support Office and UT Office of Sponsored Projects.

Essential Functions

Create and submit all required graduate research assistant and Affiliated and Professional personnel appointments for all externally funded grants and centers using the UT Human Resources Management System (HRMS). Generate the required documents for tuition assistance for GRAs. Prepare and submit all required employment related documents for GRA employees of researchers on externally funded grants and various research centers, including Texas Child Study Center and the Pearson Center for Applied Psychometric Research. Maintain accurate transaction logs in accounting database. Provide monthly grant account balances and expense reports to all PIs on externally funded grants, Texas Child Study Center, and the Pearson Center for Applied Psychometric Research. Submit Expense Account Certification and Effort Certifications for grant accounts. Prepare all invoicing, deposits, and accounting functions for Texas Child Study Center and the Pearson Center for Applied Psychometric Research. Make all necessary purchasing transactions for externally funded grants and for Texas Child Study Center, and the Pearson Center for Applied Psychometric Research. Create and process travel authorizations and reimbursement documents for researchers, their assistants and associates, and other authorized individuals. Provide oversight and keep Procurement Card purchase records for PIs and Centers.

Marginal/Incidental functions

Other duties as assigned

Required qualifications

High School graduation or GED. Five years of clerical experience. Minimum of five years experience with University of Texas accounting, FRMS, HRMS, purchasing and travel rules and procedures, particularly those associated with sponsored grant funding. Advanced experience with UT DEFINE mainframe functions, Microsoft Word and Excel, Filemaker Pro or other data and accounting management systems. Professional appearance and demeanor. Advanced communication and organizational skills. Ability to manage multiple task simultaneously and to work with minimal supervision. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Minimum of five years experience with UT Austin travel procedures and practices, vouchering process, purchasing procedures, Procurement Card purchasing processes and management, cash advances processing and reconciliations.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Lifting and moving

Return to top of page