The University of Texas at Austin Job Posting

 
This posting is Closed

Administrative Assistant - Administrative Assistant

Hiring department Cmhc
Monthly salary $1,952+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-05-03-01-9020
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information

Purpose

Acts as receptionist, schedules appointments, maintains medical records and other duties as assigned.

Essential Functions

Acts as receptionist, welcomes and greets clients who check-in for appointments, as well as visitors to the Center and refers to appropriate areas. Schedules appointments using a computerized clinical scheduling system. Assists in the management of clinical records, assists CMHC clinicians with their requests and provides clerical support as required for the Counseling and Mental Health Center.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

High school graduation or GED. Two years of experience with clerical functions. (Bachelor's degree substitutes for up to four years of the AMOUNT of experience above; however, the KIND of experience is required. Fifteen undergraduate hours substitute for six months of experience, up to three and one-half years.) Experience as a receptionist, entering data, and using a multi-line telephone system. Experience with face-to-face customer service in a high stress, fast paced office environment that requires team work with a high level of multi-tasking. Demonstrated excellent interpersonal and communication skills. Demonstrated strong customer service experience. Demonstrated ability to handle confidential materials with integrity. Skills scores -Spelling (minimum score of 90 requested) Typing (minimum score of 40 wpm requested) Equivalent combination of relevant education and experience may be substituted as appropriate.

Skills scores
  • Spelling (minimum score of 90 requested)
  • Typing (minimum score of 40 wpm requested)
Preferred Qualifications

More than the required two years of experience in a mental health setting or other public agency. Experience with medical records and experience assisting students. Experience with a variety of professionals with different levels of responsibility. Spelling score of 90.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation

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