The University of Texas at Tyler Job Posting

 
This posting is Closed

Administrative Associate

Hiring department Innovation Academy
Monthly salary $2,500+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-05-15-01-9020
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to university-wide applicants
Location Tyler, Texas
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information

Purpose

Provides administrative support to department faculty or administrator requiring the use of initiative and independent judgement and to coordinate the office management activities of the assigned organizational unit.

Essential Functions

Translate instructions from administrative and technical superiors to subordinates. Operate and/or supervise data entry and retrieval, including purchase requisitions, payment vouchers, travel requests and reimbursements, and departmental payroll processing. Coordinate hiring process for unit?s clerical and secretarial applicants; interview, make hiring recommendations, verify accuracy of personnel information, review DEFINE appointments. Monitor all personnel and payroll transactions including appointments, promotions, salary increases, separations, and fund source changes. Maintain department faculty and staff personnel files including weekly time reports, leave adjustments and time and effort reports for conformity to university policies and procedures. Train, monitor and evaluate office personnel. Review incoming correspondence and as directed, will compose, write, proofread, and edit unit?s outgoing correspondence, memos, letters, reports, and manuscripts. Assist in preparation of the unit?s fiscal year operating budget according to university guidelines, and monitor expenditures and/or income against the budget.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree and three years of office experience. Proficiency using computers and office software packages. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

A major related to the endeavor of the department or work experience in the same or similar office, and more than three years of office experience. DEFINE experience. PeopleSoft experience.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation

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