Some evening, weekend, and holiday work required. Hiring decision contingent upon applicant clearing a security background check. Applications will be reviewed online by the hiring department.
Provide accounting support for the project accounts work group and renovation project delivery unit within Campus Planning and Facilities Management (CPFM). Responsible for diversified accounts and all records for funding, contract maintenance, payments, reconciliations, closeouts, and reporting.
Prepare funding, encumbrance, payments, and correction vouchers via DEFINE/WEB. Verification of all information required. Accuracy is a must regarding object codes, amounts, accounts, and vendor setup. Coordinate, create, update, and verify supporting documentation/data spreadsheets/tracking log/records for project management files are accurately maintained on all projects. Provide consistent, timely, and reliable communication via e-mail or other medium to project managers regarding status of projects such as funding, billing exception errors, and project close-out statements. Post project funding and/or cost information to FAMIS that is not downloaded from DEFINE to FAMIS immediately after processing electronic vouchers to ensure prompt and accurate billings to clients. Accuracy is a must regarding amount, reference number, work order number, account, etc). Prepare or verify various ad hoc and funding reports and/or analysis as needed by Controller's Office, Vice President's Office, Director's Office, and other Facilities Services and PMCS divisions to provide accurate financial data. Perform final reconciliation and project close out after 60 days of the project being placed in ACCOUNTING status. Reconcile accounts, lapse funds, close projects and provide a final financial statement as projects are completed. Returns unused funds back to the original funding sources for future project use. Project Account EOM Reconciliations/LP6. Accept, document, and resolve questionable provisional transactions on LP6 in DEFINE before month end. Reconcile departmental with accounting amounts using LR4 in DEFINE by the 20th of each month and email Manager of status. Apply applicable rules, regulations and policies to ensure financial transactions are consistent with university policies and communicates with architects, engineers, directors, department heads, and deans regarding construction projects.
Other duties as assigned. Attend meetings as the Department liaison to provide accounting expertise or to assist and answer any financial related questions. Participate in the Hiring committees as requested. Act as backup for co-workers.
Bachelors Degree or High school graduation/GED with 5 years of experience in governmental or commercial accounting at a level comparable to that of an Accounting Clerk III, or equivalent area of complexity. At least two years of experience with Accounts Payable and/or vendor relations. Demonstrated experience using a personal computer including experience with Microsoft Excel, Microsoft Word, and Outlook. Equivalent combination of relevant education and experience may be substituted as appropriate.
Bachelor's Degree in accounting, business or related field or Masters Degree. Most or all of the required experience gained at UT Austin, with proficiency in DEFINE. Familiar with UT Austin vouchering and accounting policies and procedures. Experience processing web-based documents. Experience with electronic accounting and work management systems. Excellent problem solving skills. Excellent customer service ability. Excellent written, verbal, and interpersonal communication skills. Demonstrated ability to take initiative and work both independently and as a team member without day-to-day supervision. Ability to multi-task and to prioritize. Demonstrated ability to work under pressure of deadlines, while maintaining a high level of accuracy and attention to detail. Excellent organization skills. Demonstrated proficiency in gathering, analyzing, presenting financial data, and making recommendations. Experience with accounts receivable and cash handling. Experience providing customer service. Professional demeanor. Completion of the Facilities Services and PMCS Leadership Development Program.
May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Work with overlapping projects and deadlines. Work as a team member. Have direct customer contact. Work with sensitive and confidential information.