Some evening, weekend, and holiday work required. Hiring decision contingent upon applicant clearing a security background check. Applications will be reviewed online by the hiring department.
To provide accounting for numerous and diversified operating accounts within Campus Planning and Facilities Management (CPFM). Responsible for accounts management and maintaining proper records for payments, deposits, correcting documents, reconciliations, and reporting.
Process voucher payments in DEFINE (VP1 and VP2 documents) with appropriate documentation ensuring prompt payment to vendors. Resolve billing issues with vendors professionally and timely. Properly code all VP7 credit card vouchers and approve within allotted time to ensure prompt reconciliation to department accounts. Work with credit card holders to resolve discrepancies with supporting documentation. Processes original and correcting vouchers in DEFINE (VT5 and VT6 documents) between accounts with authorized approval. Processes Deposits in DEFINE (VC1 documents) accurately and in a timely manner. Process Official Occasion VPE Expense Vouchers in Define as required ensuring appropriate approval documents support the payment. Maintain detailed log of all check and cash deposit information. Post cost information to FAMIS immediately after processing electronic voucher to ensure prompt and accurate billings to clients. Prepare and validate Account Reconciliations monthly. Accept, document, and resolve questionable provisional transactions on LP6 in DEFINE before end of month. Verify personnel appointments once a month for payroll reconciliations. Reconcile departmental amounts with accounting amounts using LR4 in DEFINE on a monthly basis. Provide professional consistent, timely and reliable communication via e-mail or other mediums. Act as backup for co-workers and assist with answering telephone and daily mail when needed, and other duties as assigned.
Other related functions as assigned.
Bachelors Degree or High school graduation/GED with 5 years of experience in governmental or commercial accounting at a level comparable to that of an Accounting Clerk III, or equivalent area of complexity. At least two years of experience with Accounts Payable and/or vendor relations. Demonstrated experience using a personal computer including experience with Microsoft Excel, Microsoft Word, and Outlook. Equivalent combination of relevant education and experience may be substituted as appropriate.
Bachelor's Degree in accounting, business or related field or Masters Degree. Most or all of the required experience gained at UT Austin, with proficiency in DEFINE. Familiar with UT Austin vouchering and accounting policies and procedures. Experience processing web-based documents. Experience with electronic accounting and work management systems. Excellent problem solving skills. Excellent customer service ability. Excellent written, verbal, and interpersonal communication skills. Demonstrated ability to take initiative and work both independently and as a team member without day-to-day supervision. Ability to multi-task and to prioritize. Demonstrated ability to work under pressure of deadlines, while maintaining a high level of accuracy and attention to detail. Excellent organization skills. Demonstrated proficiency in gathering, analyzing, presenting financial data, and making recommendations. Experience with accounts receivable and cash handling. Experience providing customer service. Professional demeanor. Completion of the Facilities Services and PMCS Leadership Development Program.
May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Work with overlapping projects and deadlines. Work as a team member. Have direct customer contact. Work with sensitive and confidential information.