Consistent oversight, benchmarking and analysis of market trends is a key component to the success and future growth of the UTEP campus. This position will ensure that we are in alignment with other nationally ranked Universities in making good purchasing decisions, obtaining best value and remaining a step ahead.
Research and analyze data producing reports and charts to assist the department in making decisions to improve overall efficiencies and performance. Ability to develop analytical spreadsheets and reports. Support the on-going cost analysis and/or product comparative analysis for the procurement team. Perform supplier research, analyze and communicate results. Serve as a catalyst for change. Must be able to analyze cost, overhead, and profit on bids to ensure fair and reasonable pricing. Create solicitation and contracts while analyzing cost estimates. Assist in reviewing and implementing standardized internal procurement processes. Evaluate existing processes and identify areas for improvement. Work independently with end users to understand business flows and processes, assess specific issues and determine business requirements. Help facilitate changes to streamline various business processes. Participate in long-range planning and conduct cost/benefit analysis. Champion best practices. Serve as back-up administrator for the University's procurement system. Perform contract administration on complex contracts as well as other purchasing documents. Review RFP's, ITB's, Purchase Orders, Contracts, etc., for completion and proper contract clauses. Train new buyers and University personnel on purchasing guidelines and procedures. Assist in preparing bid specifications clearly and concisely. Performs Contract Administration on complex contracts as well as other purchasing documents. Performs expedites and follow-ups on critical purchase orders and contracts. Resolves conflicts concerning materials or services at the department and vendor levels. Assists internal and external customers by interpreting laws, policies, codes, and regulations pertaining to purchasing. Assume supervisory responsibilities, during the absence or when assigned, of the Assistant Director of Purchasing. Provide limited supervision to student hires and buyers as assigned by the Assistant Director of Purchasing. Work closely and effectively communicate with University personnel.
Other related functions as assigned.
Bachelor's degree from a four year college or university within the area of engineering, finance, business administration or a related field. Four years related experience to the statement of duties and responsibilities or equivalent combination of education and experience. Current CTPM certification or the ability to obtain within the first (18) months of employment. Possess outstanding knowledge and skill in use of all Microsoft Office software with the ability to learn and use other institutional software systems. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimum of five years of related experience. Bilingual (English/Spanish).
May work around standard office conditions