The University of Texas at Austin Job Posting

This posting is Closed

Graduate Program Coordinator II

Hiring department American Studies
Monthly salary $3,000+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-07-12-01-9093
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


Administers and coordinates all aspects of the graduate program. Collaborates with Graduate Advisor and Department Chair to establish departmental policies and determine best practices. Responsible for course scheduling and other administrative duties for undergraduate and graduate programs.

Essential Functions

Respond to prospective student requests for information and contribute to recruitment efforts. Plan professional development workshops, lectures, conferences, and other departmental events as needed. Assist faculty with Grade Reporting, Course Instructor Surveys and Final Exam Reporting, Textbooks and Desk Copy Orders. Interprets University and departmental policies for Graduate Students and tracks progress toward degree. Assist Graduate Advisor with advising of graduate students. Produce departmental reports for Deans and maintain records in order to accurately and efficiently respond to assessment requests. Track complex budget with close attention to detail. Direct annual selection process for AI/TA and create appointments. Manage admissions process and carry out faculty decisions within university guidelines for admission and fellowship nominations. Coordinate Fellowship Competitions and submit information accurately to the Graduate School and College of Liberal Arts. Course Scheduling including FASET, Catalog Changes, Course Inventory.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's Degree or equivalent. Detail-oriented, proactive, organized, flexible, and professional demeanor. Five years of experience working with college students in an administrative or advising capacity. Demonstrated ability to multi-task and prioritize projects. Capable of working independently without substantial guidance. Comfortable with managing sensitive information. Excellent interpersonal skills and demonstrated ability to communicate effectively in writing and in speech. Equivalent combination of relevant education and experience may be substituted as appropriate.

Skills scores
  • Spelling (score on file)
  • Typing (score on file)
Preferred Qualifications

Knowledge of DEFINE and Filemaker Pro. Knowledge of NRRECS, NRTTVR, EASI. Previous experience as a Graduate Coordinator.

Working conditions

None provided

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