Occasional extended periods of work beyond the usual 40 hours per week. Occasional work-related travel.
Facilitate the continued improvement and development of student services provided by the Jackson School by providing academic administrative support to the Assistant Dean and advising staff and identifying opportunities for increased efficiency, effectiveness, and quality.
Provide academic administrative support to undergraduate and graduate advising staff and provide administrative support to Assistant Dean for Student Affairs and Administration as well as supervise Student Services Office front desk and JSG Tutor positions which include one full-time employee and multiple student positions. Responsible for hiring and scheduling of student positions as needed to meet the needs of the office. Responsible for planning and coordination of new student orientation and related programs for incoming freshmen and transfer students. Provide administrative support to academic advisors regarding the development, presentation, and follow-up of content. Assist with data collection and analysis for institutional and programmatic research and assessment using methods such as surveys and interviews. Generate standard and custom reports upon request. Establish procedures for collecting, storing and maintaining data over time. Facilitate exchange of information between Assistant Dean, Student Services team, and department staff particularly during peak advising and course scheduling times mindful of key deadlines. Ex. Coordinate meetings, track project deliverables, note deadlines, and follow-up with individuals as needed. Responsible for programming geosciences degree plans in a web-based and mainframe environment and testing to ensure that all plans are current and accurate. Enter degree audits and overrides, create degree profiles, and maintain degrees for all active catalogs to facilitate graduate certification. Work with Student Services staff to evaluate the effectiveness, relevance and contribution to workflow and process of current resources and tools available to staff for advising, communication and interaction with students. Propose the creation of new tools and organization of resources to address deficiencies. Facilitate academic advisors' access to information specific to the content, organization, history, and application of the geological and environmental science degree programs offered by the Jackson School for the purposes of enhancing student advising and recruitment efforts. Keep up to date with University and School policies and procedures and communicate changes to the appropriate staff members. Identify the potential effects on existing processes and the actions required to implement any new or revised University or School policies and procedures.
Other related functions as assigned.
Licenses: Class "C" Operator's Driver's License. Applicant selected must provide a current three year Driving Record from the current state of residence. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.
Bachelor's degree in one of the STEM fields. Three years of experience coordinating and developing student programs. Must have strong computer skills and excellent organizational skills. Superb written and oral communication skills, including presentation skills. Must be willing to work in a diverse student-focused environment requiring flexibility and the ability to prioritize effectively. Demonstrated ability to initiate actions with minimal supervision and maximum discernment. Ability to establish and maintain productive working realtionships with students, faculty, staff as well as work independently. Professional demeanor and outlook. Equivalent combination of relevant education and experience may be substituted as appropriate. Equivalent combination of relevant education and experience may be substituted as appropriate.
Master's degree in geosciences or Earth sciences. University or college level administrative experience working with undergraduate programs. Knowledgeable of educational assessment processes and procedures. Demonstrated experience programming, conducting data analysis and interpretation, and generating statistical reports. Advanced knowledge of MS Office applications, experience managing databases, knowledge of FileMakerPro.
May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity