The University of Texas at Austin Job Posting

This posting is Closed

Administrative Assistant - Administrative Assistant

Hiring department Undergraduate Studies
Monthly salary $1,952+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 13-10-25-02-9020
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


To provide administrative support and serve as the student data coordinator for the First-Year Experience office.

Essential Functions

Provide general administrative support for the First-Year Experience Office including aspects of scheduling courses and maintaining course data. Assist staff with student data needs by running reports and gathering student information. Maintain registration and enrollment database of First-Year Interest Groups, Signature Courses, mentoring programs, etc. Manage email and mentor application data. Schedule interviews for new mentors. Serve as point person for scheduling seminars and training classes. Assist in the coordination of course proposals, faculty scheduling requests, and room allocations. Primary contact for FASET system, grade reporting, and course syllabi collection and review. Assist staff with other projects and various events throughout the year.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

High school graduation or GED. Three years of clerical experience, including one year of experience at the Administrative Assistant level. Experience with databases and strong data management skills. Proficiency in using Excel, Word, and FileMaker Pro. Excellent attention to detail. Excellent spelling, typing, organization and interpersonal communication skills. Experience managing multiple, complex projects at once and meeting tight deadlines. Demonstrated ability to determine and manage priorities. Experience working in a fast-paced environment while providing excellent customer service. Experience working with diverse populations. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree and three years of experience at the Administrative Assistant level. Demonstrated creative and analytical thinking. Experience building databases in FileMaker Pro and Excel, and ability to import data from one application to another. Experience with Macintosh computers and email programs. Experience with confidential student records. Experience with UT mainframe applications such as NRRECS and DEFINE.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity

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