The University of Texas at Austin Job Posting

This posting is Closed

Associate Academic Advisor - Flag Petitions Coordinator

Hiring department Academic Initiatives
Monthly salary $2,000+ depending on qualifications
Hours per week 30.00 Standard from 800AM to 500PM
Posting number 13-12-17-01-3097
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Competitive applicants will be invited to submit additional materials, including spelling scores and a short professional writing sample.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


To coordinate the flag petition review process in the School of Undergraduate Studies, coordinate communication with the campus on flag petitions and transfer policy issues, and provide flag petitions advising to students.

Essential Functions

Facilitate the review process for student petitions for flag requirements in writing, ethics, cultural diversity, global cultures, quantitative reasoning, and independent inquiry. Coordinate and maintain records, databases, and other resources for tracking flag petitions decisions. Assist with gathering information about flag petitions and decisions. Perform degree audit overrides for flag substitution petitions and communicate with staff in the colleges about decisions. Update the degree audit rule tables with courses approved for flag petitions. Work closely with curriculum specialists in the flags office and other staff in the UGS Dean's office on the flag petition review process and transfer policy issues. Provide academic advising for students submitting or asking questions about flag petitions. Communicate with students, other advisors, and degree auditors about flag petitions and decisions. Provide general administrative support as needed for the CCC, including answering phones, scheduling meetings, updating and coordinating copies of program materials, and other tasks and projects as assigned.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree in a related field and four years of experience working with college students in an academic counseling capacity or Master's degree in a related field and two years of experience in counseling, group work, assessment and administration of student academic programs. At least one year of experience with project or program coordination and performing complex administrative functions. Experience with databases and strong data management skills. Experience organizing and coordinating meetings and events. Proficiency in using Excel, Word, and Outlook. Excellent attention to detail. Excellent writing and communication skills, and ability to speak effectively to faculty, staff, and student audiences. Excellent spelling, typing, organizational, and interpersonal communication skills. Experience managing multiple, complex projects at once and meeting tight deadlines. Demonstrated ability to determine and manage priorities. Equivalent combination of relevant education and experience may be substituted as appropriate.

Skills scores
  • Spelling (score on file)
  • Typing (score on file)
Preferred Qualifications

Master's degree and experience working with student populations in an academic environment. Accuracy in evaluating and articulating information on students to faculty and administrators and in interpreting institutional rules and regulations and other information to students. Experience developing written content for the Web, drafting correspondence, and editing documents. Demonstrated creative and analytical thinking. General knowledge of UT course offerings and degree plans. Experience working with and communicating effectively with faculty and advisors. Experience with Macintosh computers and an email program. Experience with IDA 2.0 and Advisor's Toolkit. Experience working with UT faculty and students. Experience participating in or working with undergraduate academic programs. Experience working with UT degree audit rule tables.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity General office conditions with the majority of time spent in contact with students, parents and student groups during usual office hours. Some evening and weekend work.

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