The University of Texas at Austin Job Posting

 
This posting is Closed

Assistant Registrar

Hiring department Off Registrar
Monthly salary OPEN
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 17-07-31-01-0356
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Additional hours during peak periods as needed.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information

Purpose

Responsible for the day-to-day as well as the management oversight of various core functions of the Office of the Registrar. Handle, coordinate, and ensure continuity of specific operations, procedures and policies related to core areas of responsibility.

Essential Functions

Assist Associate Registrar in overall management of assigned areas including goal setting, policy making, action planning, compliance, and operating principles and practices. Actively contribute to the Office of the Registrar efforts to promote productivity, collaboration, and coordination within and between all sections of office. Manage various core operations of the Registrar's office such as student academic records, enrollment certification, and transcript services, etc. Evaluate current processes and develop future plans to improve the services of the office. In concert with the Associate Registrar, responsible for the hiring and oversight of staff in assigned area, including hiring, training, evaluation, coaching, and professional development. Plan depth and knowledge within the section sufficient to provide coverage in times of vacation, illness, and turnover. Be attentive to operational efficiency and effectiveness for assigned sections, including ensuring documentation of core processes, monitoring compliance and risk management, and supporting business process mapping. Evaluate the effectiveness of specific functional operations, recommend and lead organizational and procedural changes, and provide documentation and training to the campus community. Advise students, parents, faculty and staff about office and university policies and regulations. Support, promote, and enforce office operating practices and standards including the project management plan, staff development program, and staff recognition program. Ensure operations comply with federal, state, and institutional legislation.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree. Three to five years of progressively responsible experience in academic administration or a related field. Demonstrated competency in administering services and operations in a college university environment, including demonstrated skill in problem solving and change management. Experience hiring, developing, supervising, and evaluating staff. Demonstrated commitment to providing high-quality customer service, ability to work in a collaborative results-oriented environment, consistently exercise initiative, tact, diplomacy, and professionalism, ability to inspire trust of others and working with integrity and ethically, evaluate and resolve problems, establish, motivate, and support effective teams to meet objectives, manage conflict and change, work collaboratively within office and with other university departments, understand effective use of computer and information technology, and committed to service, accuracy and integrity. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree. More than five years of progressively responsible experience related to the position. Demonstrated ability to develop and implement regimens that reach goals and ensure compliance with regulatory requirements. Excellent at decision-making and problem-solving, think creatively, act with strategic agility, deal with ambiguity and manage innovation, communicate vision and purpose, possess business acumen, and committed to diversity. Have knowledge of Federal educational laws and policies pertaining to education records, project management experience. Experience or knowledge of student information system replacements or upgrades. Previous experience in a registrar's office as a registrar, an associate or assistant registrar, or equivalent administrative experience.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Additional hours during peak periods as needed.

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